Shared Services Clerk

POSITION PURPOSE

The Shared Services Clerk will act in a back-up capacity for invoicing, accounts payable and cash applications. In addition, to review and update all related Standard Operating Procedures (SOP) for each position to ensure processes and duties are well documented. To perform other duties as assigned by management.

• Apply customer payments to open invoices in SAP & SAP B1.
• Obtain lockbox receipt images and wire information from all SSAB banks.
• Download cash receipt information in applicable shared services directory files.
• Update the daily cash excel report and distribute along with the lockbox receipt images to department.
• Apply Cash to open receivables correctly, completely and within 24 hours of receipt. This includes setting up debit memos, short pays and over payments in the system.
• Correct any cash receipts errors identified from the Daily Cash Balancing process immediately upon notification.
• Email customer deductions and over payments to applicable Credit Analyst.
• Perform offsets timely (within 2 Days) and accurately when requested by the credit department.
• Ability to analyze, research and resolve discrepancies is required.
• Maintain policies and procedures for Cash Applications.

• Issue invoices to customers on a daily basis
• Do invoice adjustments including price discrepancies, freight adjustments, claims and other adjustments
• SSAB Special Steels check issuance on a weekly basis
• Credit references requested by third party entities of SSAB existing customers.
• Maintain policies and procedures for Invoicing.

• Act in a backup capacity for accounts payable in its entirety.
• Back up for AP checks for SSAB Americas, Canada, and Pittsburgh issuances, which are normally done by Accounts Payable Clerk.
• Receive/invoice/vouch invoices into Maintenance Connection or SAP.
• Assist with reconciling vendor statements.
• Maintain policies and procedures for Accounts Payable.

• Various administrative duties of copying, mailing, filing and other duties as requested by management
• Manage lockbox maintenance - assign and reassign new lockboxes to customers as needed to ensure information mailings are sent to appropriate customers.

No direct reports

• Basic to intermediate excel skills
• Excellent communication skills both oral and written with the ability to maintain a professional approach at all times.
• Ability to work well as part of a team environment, with a comfort level working independently as required.
• High level of accuracy and attention to detail.
• Strong keyboarding skills to include
  10-key and data entry experience
• Desire and commitment to working in a fast-paced, deadline-oriented environment
• Excellent organizational and time management skills
• Excellent analytical and problem-solving abilities
• Must be able to work overtime as required.

• High School Education / GED

This position has no supervisory responsibilities.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Sit and work at a desk

• Stand and walk, and may alternate sitting and standing as needed
• Balance, stoop, kneel, crouch, crawl, and climb
• Twist at waist level
• Reach above shoulder level, at waist/desk level, and below waist/desk level
• Finger with right hand, left hand, and both hands (fine motor)
• Feel with right hand, left hand, and both hands (sensing temperatures and textures)

• Push, pull, lift and/or carry up to 20 pounds

• Talk person to person, on the phone, and in-group settings as needed
• Hear in person, on the phone, and in-group settings as needed
• Possess near, midrange, far, peripheral, and depth perception vision

• Position is full-time non-exempt
• No travel for this position

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that may be required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.