Payroll Specialist

Fit is seeking an experienced Payroll Specialist to join a reputable team at a well-established HVAC and plumbing company. This position plays a critical role in ensuring accurate, timely payroll processing, union compliance, service billing, and contract-related documentation in a fast-paced construction environment.

Key Responsibilities:

• Process weekly/bi-weekly payroll using Sage 300 / Timberline software
• Manage union employment reports, certified payroll, and union-related processing and remittances
• Handle billing for service work, including job costing, progress billing, and related entries
• Oversee contracts, change orders, and lien waiver document management
• Maintain accurate employee records, deductions, garnishments, and tax filings
• Reconcile payroll reports and work with project managers on job cost allocation
• Support HR functions as needed (onboarding, benefits administration, etc.)
• Ensure compliance with federal, state, and union regulations

Qualifications:

• Strong experience with Sage 300 / Timberline payroll module required
• Proven background in union payroll processing and certified payroll reports
• Experience in construction / HVAC or plumbing industry strongly preferred
• Familiarity with service work billing, contracts, and lien waiver processes
• High attention to detail and strong organizational skills
• Proficiency in Microsoft Excel and general office software