Executive Assistant

Overview

Executive Assistant/Administrative Assistant

EA/AA | Hybrid (Madison, WI Area)

Our client is a modern, growing company that partners closely with business owners and genuinely enjoys the work they do. They value clear communication, thoughtful organization, and a calm, professional environment—and they’re looking for an Administrative Assistant to help keep the day-to-day running smoothly.

This is a hybrid role with a high level of flexibility. You’ll primarily work remotely, with occasional in-person time in or near Madison as needed. You’ll be trusted to manage your work and your schedule—no micromanaging, just clear expectations and support.

Candidates must be located in Madison, WI or the surrounding area.

• Hybrid setup with real flexibility and trust
• Supportive, friendly team that values balance and professionalism
• Modern tools, organized systems, and straightforward workflows
• A role where strong organization and follow-through truly matter

• Serve as the friendly first point of contact for client emails and phone inquiries
• Coordinate calendars, meetings, and internal scheduling
• Support new client onboarding by gathering information and assisting with setup
• Maintain organized digital files and internal documentation
• Assist with billing support, invoice tracking, and administrative coordination
• Track tasks, deadlines, and follow-ups to keep everything moving
• Provide general administrative and operational support to a growing team

• Experience in an administrative, office support, or client-facing role
• Strong organizational skills and attention to detail
• Clear, professional written and verbal communication
• Comfort working with cloud-based tools and remote collaboration platforms
• Proficiency with Google Workspace and/or Microsoft Office
• Ability to work independently and manage priorities effectively