Administrative Support Associate II

Overview

The College of Pharmacy’s Clinical Health Services Department seeks an Administrative Support Associate II to provide front desk reception and general administrative and clerical support at the Auburn University Pharmaceutical Care Center (AUPCC) and the Auburn University Health Care and Education Clinic and Pharmacy located at the Boykin Community Center in Auburn. This position serves as the first point of contact for patients and supports daily clinic operations.

Responsibilities include patient scheduling, records management, filing health records, answering phones, organizing mail, purchasing and ordering supplies, and performing a wide range of office and patient support duties.

• Performs duties that are administrative and clerical, including data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
• Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing, and other accounting/financial tasks.
• Advises staff, students, administrators, and clients of standard policies or procedures. Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of the manager, director, or department head.
• Manipulates and prepares data and other information, databases, or reports using a computer.
• May perform administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash and negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

• High school diploma or equivalent
• 4 years of experience in clerical and administrative support services

Substitutions Allowed for

Experience:

Degrees accepted in lieu of years of experience

• Excellent interpersonal skills
• Strong organizational skills
• Strong attention to detail

• Experience in medical/health front office support

$35,630 - $49,890

Administrative

Auburn, Alabama

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