Vendor Support Specialist

Posting Details

Position Number: 008768

Position Title: Vendor Support Specialist - 008768

Division: Finance and Administration

Department: 172500 - Purchasing

Minimum Qualifications: Bachelor's degree in accounting, business, finance, or directly related field from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Preferred Qualifications: (Not specified)

Job Description

Summary:

The University of South Alabama's Purchasing Department is seeking to hire a Vendor Support Specialist. Interested candidates should apply to be considered.

• Assists departments and vendors on issues with registration and updating vendor profiles in the third-party onboarding platform, Payment Works.
• Reviews vendor data for completeness and accuracy as submitted by Payment Works and works with vendors on any identified discrepancies.
• Maintains a working knowledge of the vendor W-9 form and sanction reports.
• Validates banking information using GIACT to verify and authenticate bank accounts.
• Works with Payment Works personnel to finalize the Ellucian Connector project to fully automate the creation of vendors in Banner.
• Creates and maintains vendor "J" number profiles and updates existing vendor profiles in Banner.
• Verifies the completeness and accuracy of data.
• Uploads or inactivates obsolete vendors in Concur as needed.
• Maintains Banner 1099 information within the vendor maintenance set up screens and determines if 1099 coding is required at year end.
• Works with the Accounts Payable Manager on the yearend processing of 1099 tax forms, including reviewing reports for accuracy, address verification, and 1099 total values.
• Mails 1099 tax forms at year end.
• Works on special projects as assigned by Accounts Payable and Purchasing administration.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Number of Vacancies: 1

Job Open Date: 02/13/2026

Open Until Filled: Yes

Working Days: Monday - Friday

Working Hours: 8:00 a.m.

- 5:00 p.m.

Job Location: Main Campus

Full-time or Part-Time: Full Time

Regular or Temporary: Regular

Required fields are indicated with an asterisk (*).

Required Documents:

Optional Documents:

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report:
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at http://(Use the "Apply for this Job" box below). You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.