Office Manager, Anatomical Gifts

Posting Details

Position Information Position Number: 005296

Position Title:

Office Manager, Anatomical Gifts - 005296
Division:
College of Medicine
Department: 760700 - Anatomical Gifts

Minimum Qualifications
Bachelor's degree from an accredited institution as approved and accepted by the University of South Alabama. An equivalent combination of education and experience may be considered.

Essential Functions

• Coordinates regular, consistent and honest communication with families of donors and answers questions.
• Provides systematic process to family members and potential donors.
• Confirms final disposition of cremated remains.
• Manages the Anatomical Gifts Program database.
• Disseminates this information to backup personnel to ensure they have current information.
• Files death certificates with various state offices and completes all legal documents for cadaver acquisition and transfer.
• Directs the receipt, transfer, and documentation of donors.
• Coordinates the after-hours personnel on a daily basis to ensure a smooth transition of the program.
• Coordinates and implements the annual Memorial Service in conjunction with Director and medical students.
• Manages budget and financial records for the Anatomical Gifts Program and Surgical Skills Lab.
• Orders and maintains operational supplies for the Anatomical Gifts Program, Gross Anatomy Lab and Surgical Skills Lab.
• Processes payments to vendors and contracted services and processes income deposits.
• Monitors accounts on Banner on a regular basis to ensure payments and deposits have been processed.
• Coordinates bid proposals, requisitions, and other documents as required by USA.
• Oversees the work of contracted services to ensure compliance with contracts and USA.
• Maintains working relationships with and records for contractual agreements with private corporations.
• Promotes good working relationships with local and regional funeral homes, ambulance companies, private transporters, coroner's offices, law enforcement agencies, Health Departments, hospitals, Hospice groups, and Social Security offices.
• Develops and maintains a relationship with crematories to facilitate cremations.
• Authorizes cremation of all cadavers within our University and other Universities, as well as all cadaveric specimens for the Anatomical Gifts Program.
• Coordinates the appropriate disposition of anatomical materials through cremation or by other legal methods of disposition according to the Alabama Health and Safety Code.
• Promotes and explains the Anatomical Gifts Program to funeral homes to include time frames for receipt of donors, embalming (if necessary), and return of cremains to family.
• Assigns and distributes cadavers for upcoming courses. Obtains/evaluates/archives protocols from borrowing institutions relative to the ethical and appropriate scientific use of the loaned donors.
• Establishes liaisons and coordinates with other institutions for the purpose of providing donor transfers and discusses fees.
• Manages transport of cadavers to other institutions.
• Invoices institutions and processes payments.
• Validates detailed descriptions for the proposed use, research protocol (if applicable), teaching or training application, and expected duration of cadavers and specimens.
• Manages the distribution of donors for teaching based on need and commitment in such a way that the requirements of all borrowing institutions are met in a timely fashion.
• Coordinates the transfer and tracking of donors loaned to external institutions and ensures return to USA.
• Ensures donor cremains are returned to families in a timely fashion.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime hours as required.
• Related duties as required.

• Number of Vacancies: 1
• Position End Date (if temporary):
• Job Open Date: 01/27/2026
• Job Close Date:
  Open Until Filled
• Special Instructions to Applicants:
  Working Days Monday - Friday
• Working Hours:
  
  8:00 a.m.
  
  - 5:00 p.m.
• Job Location:
  
  Main Campus
• Full-time or Part-Time:
  Full Time
• Regular or Temporary:
  Regular

Required fields are indicated with an asterisk (*).

• Yes
• No

• Yes
• No

• Yes
• No

• Less than High School
• High School Diploma or equivalent
• Associates Degree
• Bachelors Degree (or will obtain within 6 months)
• Masters Degree (or will obtain within 6 months)
• Terminal Degree (or will obtain within 6 months)

• Less than 1 year
• Between 1 - 3 years
• Between 3 - 5 years
• Between 5 - 7 years
• More than 7 years

• USA website
• Linked In
• Zip Recruiter
• Indeed
• Higher Ed Jobs
• Alabama Career Center / Alabama Works
• Facebook
• Word of mouth
• Other

Required Documents

Optional Documents

The…