Project and Construction Administrative Assistant

IET Systems, Inc has an immediate need for a full-time Project and Construction Administrative Assistant who will be responsible for a variety of administrative/clerical support tasks. The successful candidate will have the opportunity to assist on several different projects. This is the ideal role for a person who thrives off multi-tasking in a fast-paced environment. Specifically, we are seeking a high energy, detail-oriented person with a friendly, flexible personality able to handle everything that comes your way.

• Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources.
• Organize and maintain company files.
• Perform general clerical duties such as photocopying, faxing, mailing, and data entry for Executive & Management Leaders.
• Compiles, reviews, and analyzes data to ensure projects are on schedule.
• Completing clerical and administrative tasks and errands as requested.
• Obtaining quotes and/or scheduling travel arrangements.
• Monitor & order office supplies as needed.
• Prepare, review & reconcile expense reports.
• Maintain professional appearances of meeting spaces.
• Effectively monitor, research, analyze and report on project costs.
• Research, Review, and Ensure that all required documents are submitted with bid proposals.
• File Contracts, Purchase Orders and Change Orders to respective folders.
• Other duties will be at management discretion.

• 1-2 years of relevant experience as an administrative assistant or similar role in a professional office environment.
• Experience in construction is a plus.
• Knowledge of project & construction software is a plus (Procore, Microsoft Projects, Simpro).
• Proficiency in Microsoft Office and/or Office 365 applications preferred.
• Able to work in a team environment.
• Exceptional organizational skills & attention to detail.
• Excellent oral, written, presentation and interpersonal communication skills.
• Must be dependable, punctual, and flexible.
• Must be at least 21 years of age.
• Must have a valid Driver’s License.
• Must have reliable transportation.
• A High School Diploma or equivalent is required.
• Must be able to pass a background, drug screening and MVR check.

• Medical, Dental, Vision, Life insurance, Short- and Long-Term Disability.
• 401K.
• Paid Time Off (Holidays, Vacation etc.).
• Stable company with a family feel.
• Company culture that works hard yet takes care of employees.
• Opportunity for accessing multiple career paths, ongoing development, with support from leaders and your team.

IET Systems is an Equal Opportunity Employer