Executive Assistant to COO

Job Description

The Executive Assistant to the COO is responsible for supporting the daily, weekly, and monthly operational activities of the Chief Operating Officer. This role provides high-level administrative and organizational support to ensure efficient execution of strategic and operational initiatives. The COO is a member of the Executive Team and serves on the Board of Directors, overseeing company operations in Sales, IT, Quality, Distribution, and Manufacturing.

• Complete assigned daily, weekly, and monthly tasks
• Assists with managing the COO's calendar, including scheduling and coordinating internal and external meetings
• Supports cross‑functional collaboration between departments (Distribution, Manufacturing, Quality, and HR)
• Coordinates logistics, materials, and communication for internal and external meetings
• Assists in tracking key operational metrics, action items, and follow‑ups
• Prepares reports, presentations, and communications on behalf of the COO
• Organizes onsite and offsite meetings
• Researches and documents findings related to assigned projects
• Maintains confidentiality of sensitive business and personnel information
• Assists COO with daily responsibilities
• Other assigned tasks as assigned by COO

• Thoroughness and attention to detail
• Ability to prioritize and manage multiple responsibilities
• Ethical conduct
• Excellent computer knowledge with proficiency in database management and word processing
• Data entry skills
• Excellent knowledge of Microsoft Suite
• Excellent communication skills, both verbal and written
• Proficiency in grammar
• Professional demeanor
• Resourceful, well organized, highly dependable, efficient and detail oriented
• Time management

This position has no supervisory responsibilities.

This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.

This is a full‑time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours of 8:00 a.m. to 4:30 p.m.

Minimal travel may be required for off‑site meetings or company events.

• High school diploma or equivalent.
• Two years of experience supporting office functions.

• Associate’s or bachelor's degree
• Five years of experience supporting office functions.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.