Executive Administrative Assistant

Koniag Management Solutions, LLC a Koniag Government Services company, is seeking an Executive Administrative Assistant with a Secret security clearance to support KMS and our government customer in Mobile, AL. This position is for a Future New Business Opportunity.

We offer competitive compensation and an extraordinary benefits package including health, dental and vision insurance, 401K with company matching, flexible spending accounts, paid holidays, three weeks paid time off, and more.

Koniag Management Solutions, LLC a Koniag Government Services company, is seeking an experienced Executive Administrative Assistant to provide comprehensive day-to-day administrative support for the U.S. Coast Guard's Offshore Patrol Cutter (OPC) Project Residence Office (PRO) in Mobile, AL. This full-time position requires an organized, detail-oriented professional capable of managing correspondence, coordinating meetings and travel, preparing reports and presentations, and supporting senior leadership in a fast-paced government acquisition environment.

The ideal candidate will possess exceptional communication skills, proficiency in Microsoft Office applications, and the ability to handle sensitive information with discretion.

• Develop PowerPoint presentations, emails, documents, white papers, spreadsheets, graphs, and program documentation
• Record detailed meeting notes and action items; distribute to appropriate stakeholders
• Prepare recurring and special reports by researching, assembling, and summarizing material pertaining to OPC PRO functions
• Receive, review, and manage incoming correspondence; establish suspense controls and maintain tracking logs
• Prepare executive and staff level correspondence and non-technical reports ensuring compliance with formatting standards
• Review outgoing correspondence for accuracy, proper format, grammar, and inclusion of necessary background materials
• Screen telephone calls and office visitors; determine priority and route appropriately
• Maintain calendars for assigned personnel; arrange, modify, or decline appointments and invitations
• Coordinate conferences, meetings, and video teleconferences including agenda preparation and logistics
• Perform all travel arrangements using USCG travel system including airfare, lodging, rental cars, and travel documentation
• Maintain detailed itineraries and schedules for official travel and Distinguished Visitor coordination
• Ensure adequate provisions for protocol requirements and maintain Command Official Guest Register
• Support administration, collection, and submission of data calls with rapid turnaround requirements (often 24 hours or less)
• Track decisional memoranda, MSAM documents, agreements (MOUs, MOAs, IAAs), personnel training, evaluations, and awards
• Monitor documents in concurrent clearance and sequential approval processes; follow up to ensure timely action
• Research and recommend communication tools and products for Industry Days, expos, conventions, and media events
• Create draft communication products including literature, trifolds, and handouts for information requests
• Support ceremonial events (keel laying, christening, commissioning) including correspondence, guest lists, and documentation
• Compile statistics and supporting analyses for decision-making processes
• Maintain office records and file documents; organize and update information repositories
• Perform periodic reviews of office procedures and workflow; recommend improvements for efficiency

• Bachelor's Degree OR minimum of four (4) additional years of relevant experience in lieu of degree
• Minimum of four (4) years office environment documentation support experience

• Secret level security clearance

• Proficiency in Microsoft Office software suite including Word, PowerPoint, and Excel
• Exceptional written and oral communication skills with attention to grammar and formatting
• Strong organizational and time management abilities with capability to manage multiple priorities
• Ability to research, collect, develop, and consolidate data for report preparation
• Knowledge of standard processing procedures and formats for government correspondence, presentations, and reports
• Experience with document processing and records management
• Professional demeanor and ability to interact with senior military and civilian personnel
• Discretion in handling sensitive and confidential information
• Strong attention to detail and accuracy
• Ability to work independently and anticipate needs
• Capability to respond to urgent requests with short turnaround times
• Experience with calendar management and meeting coordination
• Ability to maintain composure and professionalism in fast-paced, high-pressure situations

• Experience supporting Department of Homeland Security, Coast Guard, or Department of Defense operations
• Familiarity with federal government correspondence…