Secretary V

Position: Secretary V - 006590
Posting Details

Position Information

Position Number
006590

Position Title
Secretary V - 006590

Division
Academic Affairs

Department
450100 - Dean-Engineering

Minimum Qualifications

High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary

The University of South Alabama's College of Engineering is seeking to hire a Secretary V. Interested candidates should apply to be considered.

Essential Functions

These are the job duties required of the position.

Essential Functions

• Serves as receptionist for the office.
• Answers telephone and directs visitors as appropriate.
• Maintains office filing system.
• Coordinates class schedule production and makes classroom assignments.
• Handles reservations for conference room and other classrooms as needed.
• Coordinates student evaluation of faculty and prepares summaries.
• Maintains responsibility for audio-visual equipment and office keys.
• Receives completed grade sheets from faculty, reviews for correctness and delivers to Register.
• Answers questions about university and college policies including inquiries concerning policies and procedures relating to add/drop, complete withdrawals, transient student approval, change of major procedures, etc.
• Maintains inventory and orders office supplies as needed.
• Compiles information for college equipment and supply purchases including bids, prices and vendors.
• Makes certain merchandise is received and that payment is authorized in a timely manner.
• Interviews and supervises student assistants (work-study students) and schedules their work hours and assignments and maintains their timesheets.
• Serves as secretary to the Graduate Coordinator and maintains files for the graduate program.
• Provides service to the systems engineering programs.
• Serves as resource person for departmental secretaries and liaison between the college and the University Registrar, Office of Enrollment Services and Admissions for student related matters.
• Prepares textbook orders and coordinates with the Bookstore.
• Coordinates bulletin changes with the departments and transmits them to Enrollment Services in a timely manner.
• Aids Financial Operations Specialist with financial tasks of the college.
• Reports to and supports the Dean's Administrative Assistant.
• Fills in for the Dean's Administrative Assistant and departmental secretaries during periods of absence.
• Provides secretarial support for the Associate/Assistant Dean (types routine correspondence, memos, forms, etc.)
• Regular and prompt attendance.
• Ability to work hours as assigned and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies
1

Position End Date (if temporary)

Job Open Date
04/04/2026

Job Close Date

Open Until Filled
Yes

Special Instructions to Applicants

Working Days
Monday - Friday

Working Hours
8:00 a.m.

- 5:00 p.m.

Job Location
Main Campus

Full-time or Part-Time
Full Time

Regular or Temporary
Regular