Logistics Clerk

Reporting Structure

Reports to:

Senior Manager, Materials and Logistics. Assists:
Logistics Department. Supervises:
Not Applicable.

• Support all administrative aspects for the Logistics Department, including monitoring and maintaining logistics manning schedules and headcount in conjunction with managers, foremen, and supervisors.
• Compile and maintain required documentation and weekly reports for submission to key members of the Austal organization.
• Work with Logistics Traffic Lead performing freight invoice coding, engaging multiple departments (Logistics, Supply Chain, Project Management, Accounting) to ensure freight invoices are accurately coded, approved, and submitted for payment.
• Perform daily collection, scanning, and cataloging of logistics documents to ensure prompt availability.
• Handle all clerical duties, collecting and entering data in Austal ERP systems as required.
• Assist department managers and foremen to maintain departmental supplies.
• Track and reconcile departmental budget – processed requisitions, purchase orders, and Cap Ex’s, compare actual expenses vs the Budget, reporting discrepancies to Manager.
• Maintain Employee Contact List and distribute as needed periodically; post or distribute notices of internal job postings, special events, or company announcements.
• Create requisitions and enter into IFS.
• Assist with scheduling all employees for required training, meetings, and appointments.
• Update/reconstruct department documents and templates as needed, ensuring company policies and procedures are understood and adhered to.
• Establish working relationships with multiple departments, promoting a positive outlook conducive to high productivity.

• High school diploma or GED required.
• Minimum of two (2) years’ experience in an administrative role with similar responsibilities.
• Proficiency in all Microsoft Applications, working knowledge of PowerPoint.
• Strong time management, organizational, interpersonal, and analytical skills.
• Ability to prioritize tasks, be self‑motivated, and work effectively under pressure, both independently and in a team environment.
• Attention to detail and accuracy required.
• Marine industry product knowledge is a plus.

• Must be 18 years of age or older.
• Must be able to provide proof of US Person Status.
• No felony convictions of theft/deception or violent crimes within 7 years from disposition date.
• No felony convictions of drug crimes within 3 years from disposition date.
• Willing to submit to a drug screen and a background check.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion. Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability‑related application issues may contact us at 251‑445‑1932.