Department Secretary - Community Practices - Health Physicians Group

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms.

We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

• This is responsible secretarial and administrative work as secretary to multiple clinical departments or programs of broad scope and complexity. An employee in this position is responsible for performing a variety of secretarial and administrative duties including the interpretation of routine rules, regulations, and policies to university officials and the public.
• Preparation of special reports.
• Performance of special assignments.
• Work involves participating in varying degrees in organizational and program matters.
• Work is performed with a considerable amount of independence and is reviewed upon completion for compliance with applicable rules, policies, regulations, or instructions.
• Plans, initiates, and carries to completion secretarial, clerical, and administrative activities.
• Makes arrangements for conferences/meetings including space, time, meals (as approved) and place.
• May supervise and train secretarial and clerical employees in carrying out assignments.
• Maintains alphabetical, numerical, and chronological files.
• Prepares Personnel Action Forms for multiple departments.
• Orders supplies as appropriate for the departments of responsibility as needed.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Processes invoices in an accurate and timely manner.
• Reconciles vendor statements and invoices for accuracy and resolves any discrepancies.
• Maintains organized and up to date financial records.
• Assists with the vendor contracting process as needed.
• Maintains vendor agreements for the invoicing process.
• Processes physician CME requests and expense reports.
• Accurate tracking of CME expenses.
• Completes all mandatory department, educational and hospital requirements.
• Adheres to current Infection Control and Safety Standards.
• Related duties as assigned.

Employees must be in a regular position, working 20 hours or more per week (.50 FTE or greater) to qualify for benefits.

• High School Diploma or equivalent and 4 years secretarial experience. Required.
• Bachelor's Degree will substitute for the required experience. Required.
• Comparable combination of education and experience may substitute for the above requirements.

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.