Operation Specialist II

Overview

Job specifications are intended to present a descriptive list of the range of duties performed by employees. Specifications are not intended to reflect all duties performed within the job.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Receive visitors, arrange meetings, conference calls, etc. and manage organizational event calendars in Microsoft Outlook, SharePoint, or other similar digital information technology means.
• Receive and route incoming communications, e.g., telephone calls, e-mail messages, postal mail, etc.
• Prepare and edit correspondence in accordance with Army Regulation 25-50 and applicable subordinate organizations’ directives.
• Coordinate actions with directorate test divisions’ Operation Specialists, administrative staff, and Staff Support Program Management Office.
• Track accomplishment progress by employees of mandatory training using Training Tracker Module (ATTM).
• Assist in managing timekeeping information for Government employees in Automated Time Attendance and Production System (ATAAPS).
• Assist in preparing and routing official Government business travel requests and completed travel claims for Government employees in Defense Travel System (DTS) consistent with Department of Defense Joint Travel Regulations (JTR) and applicable subordinate directives.
• Prepare purchase requests.
• Submit and track work orders

EXPERIENCE, EDUCATION AND LICENSURE:

• High school diploma or equivalent.
• Minimum of six years’ experience providing administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Preferred

Education and Experience:

• Prior military organization employment as military or civilian, and corresponding understanding of military headquarters staff organization, roles, and relationships.
• Executive-level or senior manager-level administrative support.
• Professional user of Microsoft’s Office suite of software and applications (e.g., Outlook, Word, Excel, PowerPoint, Visio), as well as SharePoint.

REASONABLE ACCOMMODATIONS: Reasonable accommodation may be made to enable individuals with disabilities to perform the following essential functions.

SUPERVISORY RESPONSIBILITY: None.

WORK ENVIRONMENT: Professional office in which typical office equipment and information technology is used.

PHYSICAL REQUIREMENTS: The physical demands described must be met by an employee to perform the essential functions of the job – able to: see, hear, and speak; lift objects weighing up to 20 pounds; sit for extended time; and use a personal computer and common peripheral devices (e.g., keyboard, mouse, video displays, printer).

TRAVEL: None.

WORK AUTHORIZATION/SECURITY CLEARANCE: DoD Secret or higher security clearance, or the ability to obtain and maintain a Secret clearance. U.S. Citizenship is required.

ADDITIONAL QUALIFYING FACTORS: Must have the ability to obtain and maintain a security clearance. In addition, a satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States are required.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated. We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected Veteran’s status or employment.

$37.51/hourly