More jobs:
Secretary V
Job in
Mobile, Mobile County, Alabama, 36604, USA
Listed on 2026-06-10
Listing for:
University of South Alabama
Full Time, Part Time
position Listed on 2026-06-10
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator, Clerical, Healthcare Administration
Job Description & How to Apply Below
Position Information
Position Number 003353 Position Title Secretary V - 003353 Division Academic Affairs Department 420500 - Communication
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience using MS Office and Google platforms is highly preferred.
Job Description Summary
The University of South Alabama's department of Communication is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
* Performs advanced administrative and operational support responsibilities for the Communications department, including the department Chair and faculty.
* Prepares correspondence, reports, meeting minutes, university forms and other documents using a PC.
* Promotes a welcoming and inclusive environment for students, faculty, staff, and visitors.
* Manages department budgets, purchase orders, requisitions, and travels reimbursements.
* Utilizes University systems, such as Banner, Concur, and Doc Route, to access and update course schedules, processes payments, and faculty appointments
* Maintains department records, databases, and confidential files.
* Coordinates meetings, events, faculty searches and schedules.
* Processes personnel paperwork, EPAFs, and part-time faculty contracts.
* Assists with accreditation reports, annuals reports, and special projects.
* Supervises student workers.
* Keeps inventory and orders office supplies.
* Interacts by telephone, letter, e-mail or in person with faculty, staff and students;
* Regular and prompt attendance.
* Ability to work schedule as defined and overtime as required.
* Related duties as required.
Posting Information
Number of Vacancies 1 Position End Date (if temporary) Job Open Date 06/09/2026 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m.
- 5:00 p.m.
Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular
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