More jobs:
Secretary V
Job in
Mobile, Mobile County, Alabama, 36688, USA
Listed on 2026-06-12
Listing for:
University of South Alabama
Full Time, Part Time
position Listed on 2026-06-12
Job specializations:
-
Administrative/Clerical
Administrative Management, Healthcare Administration, Clerical, Office Administrator/ Coordinator
Job Description & How to Apply Below
Posting Details
Position Information
Position Number
003353
Position Title
Secretary V - 003353
Division
Academic Affairs
Department
420500 - Communication
Minimum Qualifications
High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Experience using MS Office and Google platforms is highly preferred.
Job Description Summary
The University of South Alabama's department of Communication is seeking to hire a Secretary V. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
- Performs advanced administrative and operational support responsibilities for the Communications department, including the department Chair and faculty.
- Prepares correspondence, reports, meeting minutes, university forms and other documents using a PC.
- Promotes a welcoming and inclusive environment for students, faculty, staff, and visitors.
- Manages department budgets, purchase orders, requisitions, and travels reimbursements.
- Utilizes University systems, such as Banner, Concur, and Doc Route, to access and update course schedules, processes payments, and faculty appointments
- Maintains department records, databases, and confidential files.
- Coordinates meetings, events, faculty searches and schedules.
- Processes personnel paperwork, EPAFs, and part-time faculty contracts.
- Assists with accreditation reports, annuals reports, and special projects.
- Supervises student workers.
- Keeps inventory and orders office supplies.
- Interacts by telephone, letter, e-mail or in person with faculty, staff and students;
- Regular and prompt attendance.
- Ability to work schedule as defined and overtime as required.
- Related duties as required.
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
06/09/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m.
- 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular
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