Administrative Assistant

Job Title:

Administrative Assistant

Department:
Administration

Reports To:

Admin Manager

The Administrative Assistant provides comprehensive administrative, clerical, and organizational support to ensure the efficient operation of the department and the organization. This role serves as a key point of contact for internal and external stakeholders, handles confidential information with discretion, and performs a variety of tasks contributing to smooth daily operations.

Key Responsibilities Include the following and additional duties as assigned.

• Answers and screens telephone calls and forwards to the correct person.
• Organize and maintain file systems, file correspondence, and other records.
• Prepare outgoing mail and correspondence, including email and faxes.
• Order and maintain supplies.
• Assist with Accounts Payable / Receivable as needed.
• Maintain paperwork on all work orders.
• Data Entry and Invoicing.
• Prepare status reports for customers.

Education:

High school graduate or equivalent.

Experience:

No experience required.

• Intentional with thorough attention to detail.
• Ability to read and write in an effective communicative manner.
• Strong computer skills and ability to learn specific systems.
• Analytical and problem‑solving skills.
• Ability to work individually and with a team.
• Problem solving.
• A strong focus on quality.
• Certifications:
  
  None required.

• Attention to detail to ensure compliance with documented procedures.
• Ability to work safely to meet a deadline.
• Commitment to continual improvement and customer satisfaction.

The work takes place in an office environment.

Office

• Ability to stand/sit for long periods of time.
• Ability to lift up to 15lbs. Regularly.
• Push / Pull and manipulate standard office equipment.
• Work Schedule:
  
  In general this job is performed Monday to Friday, 8:00 am to 5:00 pm with a 1-hour lunch. Occasional weekend and overtime work as required.

• Computer
• Adding machine.
• Mailing machine.
• Telephone.
• Copying machine.

Travel is not expected for this position