Document Control Specialist

Job Description

The Document Control Specialist is responsible for managing, organizing, and maintaining technical and project documentation for an engineering firm. This role ensures that all engineering, design, and project documents are properly controlled, versioned, distributed, and archived in accordance with company procedures, client requirements, and applicable industry standards. The Document Control Specialist works closely with engineers, project managers, and quality teams to support efficient project execution and compliance.

Establish, implement, and maintain document control processes and procedures for engineering and project documentation

Receive, log, track, distribute, and archive technical documents including drawings, specifications, reports, calculations, and correspondence

Maintain document registers, transmittals, and revision histories to ensure accuracy and traceability

Ensure documents are reviewed, approved, and released in accordance with project schedules and quality requirements

Manage electronic document management systems (EDMS) and ensure proper file naming, version control, and access permissions

Coordinate document submissions and deliverables with internal teams, clients, subcontractors, and vendors

Perform regular audits to verify document completeness, accuracy, and compliance with internal and external standards

Support project closeout by organizing final documentation packages and records retention

Assist in developing and improving document control standards, templates, and workflows

Respond to document retrieval requests and provide status reports to project teams as needed

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances.

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Associate’s or Bachelor’s degree in Business Administration, Engineering, Information Management, or a related field (or equivalent experience)

2+ years of experience in document control, records management, or administrative support within an engineering, construction, or technical environment

Strong understanding of document control principles, version control, and records management best practices

Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems

Excellent organizational skills with strong attention to detail

Ability to manage multiple priorities and meet deadlines in a fast‑paced, project‑driven environment

Strong written and verbal communication skills Experience supporting engineering, EPC, A&E, or infrastructure projects

Familiarity with ISO 9001 or other quality management systems

Experience with EDMS platforms such as SharePoint, Aconex, Procore, Open Text, or similar systems

Knowledge of engineering drawings, CAD file types, and technical documentation workflows