Administrative Assistant

Fit Recruiting is seeking a detail-oriented and organized Administrative Assistant to support the daily operations of a local commercial flooring company. This position provides administrative, bookkeeping, and contract support while assisting the Office Manager and Contracts Manager with a variety of essential office functions. The position offers a salary in the $50K range, depending on experience.

• Assist with bookkeeping activities, including invoice processing, accounts payable support, and maintaining accurate financial records.
• Prepare and process bills of sale and other transaction-related documentation.
• Manage business and contractor license renewals and maintain accurate licensing records.
• Assist the Contracts Manager with contract documentation, subcontractor paperwork, insurance certificates, and project files.
• Provide administrative support to the Office Manager, including filing, document management, data entry, and correspondence.
• Maintain organized electronic and paper filing systems.
• Coordinate office supplies and assist with general office operations.
• Prepare reports, spreadsheets, and other business documents as needed.
• Assist with special projects and perform other administrative duties as assigned.

Qualifications

• Bachelor's degree in Business Administration or a related field preferred.
• Minimum of two years of administrative or office support experience preferred.
• Experience in the construction industry is a plus.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Experience with accounting software, such as Quick Books, is preferred.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Professional demeanor with a strong work ethic and commitment to accuracy.