Pre-Award Grant Specialist - College of Medicine (COM) - 007103

Posting Details

Position Information

007103

Pre-Award Grant Specialist
- College of Medicine (COM) - 007103

College of Medicine

710150 - Research Office

Bachelor’s degree from an accredited institution as approved and accepted by the University of South Alabama and two years of related professional experience. An equivalent combination of education and experience may be considered.

Certified Research Administrator certification from the Research Administrators Certification Council is preferred.

The University of South Alabama’s College of Medicine’s Research Office is seeking to hire a Pre-Award Grant Specialist – COM .

• Develops and reviews budgets and other administrative documents, prepares and reviews application packages, and collects appropriate institutional approvals prior to submission.
• Facilitates all aspects of proposal preparation and submission process to ensure proposals meet federal, sponsor, and university guidelines.
• Provides guidance regarding sponsor, federal, and University policies and procedures governing sponsored programs.
• Maintains accurate proposal records and data to support institutional reporting, compliance, and audit requirements.
• Monitors accuracy of data for internal and external reporting.
• Ensures proposal requirements, sponsor deadlines, and institutional deliverables are met.
• Maintains a portfolio of active proposals.
• Establishes and maintains collaborative working relationships with investigators and departmental administrators throughout the proposal development process.
• Coordinates with subrecipients, consultants, vendorsm and collaborating institutions to obtain required documentation and institutional approvals.
• Reviews funding opportunity announcements and sponsor guidelines to identify administrative requirements, compliance considerations, and submission risks.
• Reviews proposal documents for compliance with sponsor, federal, state, institutional, and College of Medicine requirements and identifies issues requiring resolution prior to submission.
• Develops, reviews, and validates proposal budgets, budget justifications, cost-sharing commitments, and subrecipient documentation to ensure accuracy, allowability, and compliance with sponsor and institutional requirements.
• Maintains complete and accurate proposal documentation within Cayuse and other electronic research administration systems.
• Maintains current knowledge of sponsor regulations, federal guidance, institutional policies, and electronic proposal submission systems including Cayuse, Grants.gov, eRA Commons, Research.gov, SciENcv, and sponsor-specific portals.
• Works with team members and Pre-Award Grant Manager to facilitate proposal submissions.
• Manages post award actions of sponsored projects for assigned departments, including modifications, no-cost extensions, re-budgets, PI changes, allowability questions, and other post-award related actions.
• Prepares modification requests, no-cost extension requests, PI changes, and any other communications to sponsors in a timely and professional manner and following University and College of Medicine procedures.
• Disseminates award documents from central administration and acquires documents such as revised budgets, revised scope of work, and protocol approval to set up award with Contract and Grant Accounting.
• Communicates with Post-Award Grant Specialist to hand off post award actions for financial review and maintenance.
• Processes prior approval and non-prior approval requests to funding agencies and central administration.
• Collaborates with Post-Award Grant Specialist, PI and department administrators to prepare final reports as required by sponsor.
• Assists with other post-award related actions as needed.
• Complies with all University and College of Medicine pre-award procedures.
• Ensures that College of Medicine approvals are obtained and routes proposals to central Sponsored Programs Administration for final review and submission.
• Utilizes electronic research administration systems such as Cayuse and PIVOT as well as sponsor systems as needed.
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