Executive Assistant; Chief of Staff), A320 VSM

Position: Executive Assistant (Chief of Staff), A320 VSM
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Job Description:

Position Summary:

The Chief of Staff to the VP
- Head of A320 VSM Mobile is responsible for daily business activities and a wide range of comprehensive operational duties. They will handle large amounts of confidential data/information and must be organized and structured to deliver prepared scenarios for decision making. They will be responsible for communicating in a multicultural environment at all hierarchical levels of the company in order to coordinate cross-functional and transnational interfaces.

They must have an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth and awareness. Flexibility of working is expected to support different time zones and work schedules as well as the ability to travel both domestically and internationally.

Primary Responsibilities Support the VP in day to day activities, anticipating pre-work needed such as preparing scenarios, decision- making or presentations, material accordingly

Support the VP with daily business activities, including but not limited to transnational, confidential, and strategic topics, Airbus wide, studying, filtering and prioritizing working files, providing recommendation to the VP and follow up local implementations of decisions preparing for regular /ad hoc meetings of the VP by gathering and/or creating all relevant materials (scenario, decision-making materials or presentation material) liaising with relevant stakeholders on various topics/events and/or ensure deliverables reports/deadlines are met Manage the coordination of cross-functional and transnational interfaces, being able to manage a broad network at all hierarchical levels to collect views from bottom-up approach

Lead some specific action plans/projects and supporting the N-1 management team of the VPProvide guidelines for the prioritization of the calendar for the VP - anticipate and suggest solutions form overlapping issues, optimize day and week workload, inform meetings’ attendants accordingly if needed in coordination with the Administrative Support.

Manage that the VP time management allows the VP to deal with priorities in a fast paced environment

Collection & Analysis of information to support or recommend decision making

Coordinate briefing requests for meeting preparation

Organize meetings, team events and welcome external guests

Type, format, distribute, organize and archive official documents using the up-to-date Airbus templates

Support cascading of managerial administrative tasks. Follow-up actions form meetings, information sharing (i.e. mail distribution and management).Stakeholder management in support to the VP: liaise regularly and act as an interface with other executive offices including EA/COS, N-1 offices. Influencing key stakeholders and fostering relationships to deliver reliably.

Office/Travel & Event Management
- Make sure the VP always have the tools they need for their daily work Required Education Bachelors Degree or Equivalent Experience Required Experience Minimum 10 years work experience, preferably in an Industrial/Operations environment

Experienced handling large amounts of data and analysis

Proven Project or Program management experience (preferred)
Knowledge of office management responsibilities, systems and procedures

Excellent time management skills and ability to multi task and prioritize work Attention to detail and solid problem solving skills

Working experience in international context and highly complex matrix organizations event management experience desirable

Travel Required Ability to travel domestically and internationally
• 10% Domestic and International Citizenship Authorized  to Work in the US Qualified Skills Required Knowledge, Skills, Demonstrated Capabilities Ability to work hand in hand with all office team members in a fast paced environment

Organized, Structured, Methodical Information flow management; engage with multiple stakeholders in order to help the teams delivering on time and quality

Ability to deal with sensitive and confidential information

Knowledge of Airbus tools (CnB, myFM, etc.)Knowledge of G Suite/MS Office Fluent English
- French would be a plus Ability to work in complex/uncertain environments

Ability to organize and prioritize

Analytic and digital skills

Ability to structure, simplify and give meaning to all hierarchical levels

Problem solving agility

Leadership and autonomy

Stakeholder management

Ability to work flexible hours to accommodate time zone differences as well as other work schedules

Required…