Subcontract Administrator II

Job Description

Subcontracts Administrator II supports the senior subcontracts team in management of various procurement and subcontracting activities for government and commercial programs. This role involves coordinating with internal teams to ensure contractual and regulatory compliance.

Regular

• Provide cradle to grave administrative support for the preparation, issuance, and management of Requests for Proposals (RFPs) and subcontract agreements.
• Assist in tracking subcontractor and internal deliverables, ensuring compliance with contract terms, schedules, and budgets.
• Maintain and update procurement files, ensuring accurate documentation and compliance with company policies and government regulations.
• Support invoice review and reconciliation processes, coordinating with internal teams and subcontractors as needed.
• Participate in subcontract negotiations alongside senior staff to develop terms and conditions.
• Assist in preparing reports, metrics, and presentations to support team objectives and decision-making.
• Collaborate with cross-functional teams to address subcontractor issues and support program needs.
• Perform additional duties as required by senior subcontracts administrators and management.
• Other duties as assigned.

• Bachelor’s degree in Business Administration, Supply Chain Management, or a related field (or equivalent work experience).
• 2-4 years of relevant experience in procurement, subcontracts, or supply chain management.
• Strong organizational skills and attention to detail.
• Ability to multitask and prioritize workload in a fast‑paced environment.
• Basic understanding of procurement and government contracting principles (FAR/DFARS).
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Knowledge of FAR/DFARS subcontracts principles.
• Displays strong initiative and drive to accomplish goals and meet company objectives.
• Takes ownership and responsibility for current and past work products.
• Experience in Manufacturing operations.
• Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company.
• Demonstrates excellent internal customer support in communications and turnaround time.

• Ability to sit, stand, stoop, reach, lift (up to 10 lbs.), bend, etc. Hand and wrist dexterity to utilize the computer.
• Ability to work in a manufacturing environment.
• May require 10% travel to subcontractor sites and special company functions.

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.
• Must be able to travel within the Continental U.S. and internationally when required.

On site in an office environment which is climate controlled. Initial work location may be Remote or Hybrid.

Secret

$64,500 - $91,350

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations ("ITAR") and/or the Export Administration Regulations ("EAR"). Applicants must qualify as a U.S. person under ITAR and EAR, or be approved for an export license by the governing agency. U.S. Citizenship required.

AV offers an excellent benefits package including medical, dental and vision coverage, 401(k) with company matching, a 9/80 work schedule and a paid holiday shutdown.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. Aero Vironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.