Space Planning Coordinator

Job Overview

Airbus Americas, Inc is looking for a Space Planning Coordinator to join our team based in Mobile, AL on First Shift (8:00am - 5:30pm). The Event Coordinator is responsible for planning and managing events of various sizes and purposes, including corporate meetings across the MMS campus. This role will also assist with occupancy initiatives regarding space planning, work team layouts, adjacencies and office/furniture configurations in order to track and maintain accurate space data at the Airbus Mobile US Manufacturing Facility and other offsite facilities.

On ‘Airbus Way’ you will find the Airbus U.S. Manufacturing Facility for commercial aircraft. Opened at the Mobile Aeroplex at Brookley in 2015, the facility produces A320 Family aircraft and added a second product line for the A220 in 2019.

• Day to day facility operations (approximately 75% of the time).
• Establishing and maintaining relationships with vendors and customers.
• Planning event details and aspects, including furniture set up, room availability, associated food service and guests.
• Processing associated invoices on time and overseeing budget spend and tracking.
• Managing events and addressing potential problems that may arise.
• Maintaining a working knowledge of the complex needs of a wide variety of events.
• Serve as the main point of contact for FMRE for vendors, suppliers, and internal stakeholders.
• Manage event related communication, invitations, and promotional materials.
• Interface with Management to develop new opportunities for workplace solutions to manage headcount growth, departmental re‑orgs, desired workplace changes and new workplace concepts.
• Administer or guide occupancy data collection studies.
• Perform complex analysis tasks and comprehensive facility planning (e.g., opportunity analysis, options development, option evaluation, pro/con comparisons) and provide recommendations.
• Maintain space planning and forecasting reports and headcount projections.
• Act as the project lead to assist in developing furniture test‑fits and workplace usage solutions for multiple departments in a growing multi‑building campus environment.
• Assist in migration and phase planning of large scale occupancy projects.
• Maintain oversight on accuracy for all occupancy data in the assigned portfolio.
• Ensure planning deliverables meet management’s expectations.
• Other duties as assigned.
• Analyze and improve service delivery (15% of the time) and recommend and manage initiatives to increase and improve service delivery considering both cost and quality.
• KPI Management.

• Bachelor’s Degree in Architecture, Interior Design, Industrial Design or related field (preferred).
• High School diploma with 3 to 5 years of space planning, CAFM, tenant occupancy programming and facility management services experience.
• 3‑5 years experience in event planning, space planning or coordination.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking skills.
• Ability to work evenings and weekends as needed.

• Networking with a wide variety of entities.
• Delegating to a team and ensuring team members have what they need.
• Budgeting and cost management.
• Logistics planning and problem anticipation.

• Lifting, carrying, pushing/pulling, sitting, standing, squatting/kneeling, walking, speaking, hearing, vision, manual dexterity, travel.
• Lifting up to 20lbs (9kg) occasionally.
• Carrying up to 20lbs (9kg) occasionally.
• Pushing/pulling office items and shop floor items.
• Licensed to operate a motor vehicle.
• Ability to sit for extended periods at computer and meetings.
• Ability to walk through office and production areas, around flight lines and airstrips and sometimes on uneven surfaces.
• Vision adequate to read material on computer screens.
• Hearing sufficient for conversation and safety alerts.
• Speaking ability to engage in conversations and deliver information to groups.

• Competitive base salary, incentive compensation, retirement savings plan, Employee Stock Ownership Plan (ESOP).
• Paid time off including personal time, holidays and generous paid parental leave program.
• Comprehensiv…