Proposal Specialist

Key Responsibilities

• Coordinate the planning, development, production, and submission of federal proposals, including SF330s, technical proposals, task order responses, qualifications packages, interview materials, and other client deliverables.
• Review solicitations, amendments, and evaluation criteria to ensure proposal compliance and develop proposal schedules, compliance matrices, outlines, responsibility matrices, and production plans.
• Lead proposal activities, including kickoff meetings, status meetings, color team reviews, document production, electronic submissions, and final delivery.
• Develop clear, compelling, and compliant proposal content by translating technical information into persuasive, client‑focused narratives.
• Prepare and coordinate SF330 submissions, including resumes, project descriptions, organizational charts, specialized experience, capacity information, and other required documentation.
• Support proposals across a broad range of federal services, including environmental, engineering, architecture, planning, facility condition assessment, environmental compliance, resilience, cultural resources, natural resources, and related disciplines.
• Partner with program leadership, capture managers, business development, account managers, and technical teams to support capture planning, pursuit strategies, win themes, executive summaries, and competitive positioning.
• Conduct client, competitor, and market research to support capture planning, SWOT analyses, gap assessments, and strategic pursuits.
• Collaborate with technical staff, project managers, contracts, pricing, legal, executives, teaming partners, and subcontractors to collect, organize, and integrate proposal content and required documentation.
• Ensure proposal quality through document management, version control, formatting, branding, page limit compliance, file management, and adherence to client submission requirements.
• Maintain proposal libraries, resumes, project descriptions, boilerplate content, opportunity tracking systems, and knowledge management resources while supporting continuous improvement of proposal processes and templates.
• Support post‑submission activities, including amendments, clarification requests, best‑and‑final offers, task order responses, interviews, presentations, conferences, client events, and other federal business development and marketing initiatives.

• Bachelor's degree in Marketing, Communications, Journalism, English, Business, or a related field; equivalent experience may be considered in lieu of a degree.
• Minimum of 3 years of experience supporting federal proposals within the architecture, engineering, environmental consulting, or professional services industry.
• Experience preparing SF330 Architect‑Engineer qualifications packages and responding to federal RFQs, RFPs, task orders, and similar procurement opportunities.
• Working knowledge of federal procurement processes, solicitation requirements, and proposal compliance.
• Excellent written, editing, proofreading, and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities in a deadline‑driven environment.
• Proficiency with Microsoft Office Suite and Adobe InDesign or comparable desktop publishing software.

• Experience supporting Department of Defense and civilian federal agency pursuits.
• Knowledge of FAR‑based procurements, qualifications‑based selection (QBS), and Architect‑Engineer contracting.
• Experience supporting proposals for environmental consulting, engineering, planning, or architecture services.
• Familiarity with CRM systems, proposal management software, opportunity tracking databases, and technical interview presentations.

• Ability to interpret complex federal solicitations and develop compliant, persuasive proposal responses.
• Strong proposal writing, editing, document production, project coordination, and time management skills.
• Ability to communicate and collaborate effectively with technical professionals, executives, clients, subcontractors, and teaming partners.
• Ability to work…