Academic Records Supervisor

Position Overview

Academic Records Supervisor – 007728

College of Engineering, University of South Alabama.

Location:

Main Campus. Working days:
Monday - Friday.

Working hours:

8:00 a.m. – 5:00 p.m. Full Time, Regular.

High school diploma or equivalent and five years of related experience. An equivalent combination of education or experience may be considered.

None listed.

• Supervise academic records staff, including departmental secretaries.
• Ensure staff performs duties required for maintenance of student academic records and transcripts.
• Supervise all changes to the master student file and active transcript file.
• Supervise verifying, correcting and filing of quarterly reports.
• Advise students on academic requirements, counseling on academic standing and GPA.
• Collaborate with Computer Center to establish new or revised programs for maintaining academic records.
• Work with Deans on admission of new and transfer students, clearing students for graduation.
• Act as receptionist for the office of the Dean and provide secretarial support to assistant and associate deans.
• Process Curriculum Action Forms.
• Create and maintain the Degree Audit module for the college.
• Advise academic departments regarding the Banner database.
• Advise students and staff on appropriate usage of PAWS.
• Answer questions about university and college policies and procedures.
• Route, track and file graduate student applications.
• Advise Dean and Registrar of changes to graduation candidate list each semester.
• Coordinate student evaluations of faculty and prepare summaries.
• Coordinate course and classroom scheduling through Banner and EMS, textbook orders and updates of college bulletins.
• Maintain regular and prompt attendance.
• Work the schedule as defined and provide overtime as required.
• Perform related duties as required.

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.