GME Program Coordinator III- Family Medicine - Health Shared Services

Overview

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community. USA Health is changing how medical care, education, and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists, and researchers provides the region's most advanced medicine at multiple facilities, campuses, clinics, and classrooms.

We offer patients convenient access to innovative treatments and advancements that improve the health and overall well-being of our community.

• The Graduate Medical Education (GME) position provides administrative and operation support for a GME training program with 21‑40 permanent training positions.
• An employee allocated to this classification is responsible for collaborating with the Program Director in developing and maintaining the educational quality of the training program as well as ensuring compliance with accreditation standards and other regulatory requirements.
• This employee serves as primary liaison and point of contact for the program director, GME trainees, prospective trainees, educational faculty, various departments, participating sites, and accreditation and credentialing authorities on matters related to a GME training program.
• All work is performed under the general supervision of the program leadership (Director or Chair) and the GME Institutional Administrator and is reviewed for achievement of the key responsibilities and job performance.
• Collaborates with the residency Program Director and program evaluation committee (PEC) in the development, dissemination, implementation, and annual review of policies, procedures, learning objectives, curriculum, training modules, assessments, and evaluations.
• Maintains the program’s manual of policies and procedures. Monitors faculty and trainee compliance with established policies and procedures and maintains related records.
• Maintains knowledge of current medical licensure requirements, immigration policies, Accreditation Council of Graduate Medical Education (ACGME) accreditation and institutional requirements.
• Maintains accurate and accessible records for education, accreditation, recruitment, credentialing, appropriate board certifications, and reimbursement.
• Implements modifications related to accreditation, credentialing, and certification.
• Maintains and updates schedules to ensure coverage and maintain documentation of trainees’ experiences.
• Oversees development, implementation and documentation of educational activities.
• Prepares, updates, and maintains resident, faculty and program evaluations while monitoring for completion.
• Attends and maintains minutes of all meetings as required by the ACGME.
• Trains faculty, resident/fellows, and staff on the use of software and on‑line databases.
• Represents the program at institutional, participating sites, and national meetings as applicable.
• Facilitates and provides guidance, advocacy and support to the residents/fellows in orientation, integration, and education throughout professional transitions related to the residency/fellowship experience and throughout their educational experience.
• Utilizes software to access, manage, and maintain confidential residency applications and associated documents.
• Communicates with prospective residents/fellows via telephone, email and mail to provide information regarding the program’s application process, and to distribute recruitment materials and interview decisions.
• Collaborates with the Program Director and selection committee on interview schedules.
• Assists in preparing the GME program budget and processes invoices/reimbursements for program related expenses.
• Provides oversight and education of secondary…