Coordinator, AMSTI; Alabama Math, Science and Technology Initiative) Professional Development

Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development - 007110

Position Title Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development - 007110

Division

Division Academic Affairs

Department

Department 440530 - Educ Office of Contracts & Grants

Minimum Qualifications

Bachelor’s degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and two years of related experience.

Preferred Qualifications

Experience using Banner, PAWS , and Concur is preferred.

Job Description Summary

The University of South Alabama is seeking to hire a Coordinator, AMSTI (Alabama Math, Science and Technology Initiative) Professional Development. Interested candidates should apply to be considered.

Essential Functions These are the job duties required of the position.

• Maintains accurate database of Alabama Math, Science, and Technology Initiative ( AMSTI ) teachers in region 10 including demographic information, training participation information, and active kit certifications.
• Updates all teacher records as changes are received from teachers and schools.
• Creates reports of teacher training needs based on current kit configurations from Alabama State Department of Education ( ALSDE ) using database.
• Communicates training needs to school personnel and support participants in registering and enrolling.
• Utilizes current ALSDE student/teacher information system for AMSTI activities including creating sessions and monitoring teacher participation in professional learning, and awarding CEUs.
• Maintains sign-in sheet and other session documentation.
• Utilizes database to identify regional training gaps and trends in order to make recommendations of session offerings and locations.
• Communicates via phone and email with schools and teachers about available AMSTI sessions, filters registrants based on ALSDE eligibility requirements, and monitors session attendance.
• Creates necessary paperwork, secures facilities, and manages logistics for all AMSTI training sessions in a timely manner from requests generated by facilitators or leadership.
• Secures trainers for AMSTI sessions including related contracts, travel and other documents for consultant services and payments.
• Processes and analyzes session evaluation and feedback forms in order to provide information to leadership about the overall quality of AMSTI training sessions.
• Prepares all contracts and subcontracts associated with AMSTI accounts using MS Word, MS Excel, Adobe, and Banner software.
• Follows purchasing guidelines/procedures and uses Banner accounting system to quote, requisition and process purchase orders for items associated with AMSTI training sessions and site operations (utilities, office supplies, etc.).
• Maintains accurate inventory of all training related supplies (teacher editions, composition notebooks, chart paper; toolbox supplies, etc.).
• Supports annual closeout and start up procedures associated with annual grant award.
• Maintains digital files and paper archives of Purchase Order documents.
• Serves as back up for reception as needed including answering/processing calls with a 7 line VOIP phone system, managing building entry at front door, providing hospitality services when appropriate, and opening building; serves as liaison with South Alabama Research and Inservice Center ( SARIC ) external PD providers, and AMSTI partners to coordinate collaborative sessions and use of AMSTI site facilities.
• Serves as backup on all site level calendars.
• Serves as backup for materials center ordering processes and payments.
• Moves boxes and materials that weigh up to 40 lbs.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as…