Human Resources Assistant

Job Scope

Primary responsibilities will include but are not limited to:

• Managing Calendar and Inbox for Human Resources and Benefits Leader.
• Scheduling and coordinating various meetings for the Human Resources Team.
• Creating agendas for department, project, and committee meetings.
• Recording meeting notes and action items for department, project, and committee meetings.
• Administering company random drug screen program.
• Administering HCM admin tasks such as OTP approvals and date editing for new hires.
• Assisting in registrations, travel, lodging, and expenses for Human Resources and Benefits Leader.
• Managing approval process for ADA Accommodation letters.
• Maintaining Human Resources department intranet.
• Managing communications, meetings, and action items with external legal.
• Creating pre‑adverse and adverse employment letters.
• Planning and participating in company events as needed.
• Aiding Human Resources and Benefits Leader and Human Resource Team as needed.

High School Diploma or equivalent is required. Advanced coursework is highly preferred.

Registration:
No certification is required for this position.

This position requires up to 5 years of clerical and administrative experience; human resources experience is preferred.

• Ability to be discreet in dealing with sensitive situations and maintain confidentiality.
• Ability to listen and ascertain the needs of teammates.
• Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully.
• Ability to adapt to changes in the work environment with flexibility.
• Ability to prioritize and manage competing demands.
• Ability to manage frequent change, delays or unexpected events.
• Ability to work in a fast‑paced environment with extreme multi‑tasking.
• Ability to create and proofread documents with excellent attention to detail.
• Ability to analyze data, make judgments and develop reports.
• Ability to take initiative.
• Ability to maintain effective working relationships with teammates, clients, and vendors.
• Proficient computer skills including Microsoft Word, Excel, PowerPoint, Outlook, Adobe Acrobat and other software as needed.
• Excellent communication skills, both verbal and written.
• Excellent organizational skills.

Ability to sit, stand, or walk for long periods of time.

We proudly offer a comprehensive benefits package including paid holidays, personal paid time off, medical, dental, vision, life, disability insurance, 401(k), and other benefits to eligible teammates.

Hargrove is an Equal Opportunity/Affirmative Action employer. We do not discriminate based upon race, color, national origin, religion, age, sex (including gender, sexual orientation, pregnancy, sexual identity, marital or family status), disability, military service or obligations, veteran status, or any other characteristic protected by law. Hargrove is a drug‑free workplace. The selected candidate must be authorized to work in the United States.