Operations Specialist III

Overview

Essential Duties and Responsibilities:

• Intern & Pathways Program Management — Manage RTC’s DAC Pathways, Army Fellows, SMART Scholars, Post‑Secondary Students, and other intern programs; interpret governing policies; brief participants; track progress; maintain program databases; and complete required reports.
• Career Fair & Campus Recruitment Support — Coordinate RTC participation in career fairs and college recruitment events, including scheduling, funding coordination, recruiter assignments, logistics, event set‑up, and on‑site execution.
• DAWDF/Section 852 Program Administration — Manage Defense Acquisition Workforce Development Fund requirements by coordinating funding requests, developing spending plans, ensuring compliance with regulations, and completing routine reporting.
• Acquisition Workforce Development Training — Track and manage acquisition workforce training requirements, certification progress, and compliance with DoD and Army acquisition career management policies.
• IDP Tracking & Management — Monitor, update, and maintain Individual Development Plans (IDPs) for acquisition and non‑acquisition personnel to ensure alignment with career development goals and training requirements.
• SRPE Coordination — Coordinate Senior Rater Potential Evaluations (SRPEs), track completion, ensure accuracy, and support supervisors and senior raters in meeting mandatory timelines.
• Employee Out‑Processing — Coordinate out‑processing tasks, ensure completion of standardized checklists, manage exit surveys, analyze trends, and prepare retirement letters when applicable.
• Workforce Data & Reporting — Maintain accurate workforce records, compile data for leadership, and support audit readiness through consistent documentation and reporting.
• Additional Administrative Support — Perform other duties as assigned to support RTC’s civilian workforce programs, recruitment operations, and human capital initiatives.

Experience, Education, and Licensure:

• High school diploma/GED.
• Minimum of ten (10) years’ experience providing administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.
• Experience supporting workforce or HR programs — Background in coordinating civilian personnel programs, on‑boarding, training records, or developmental programs.
• Strong administrative and program coordination skills — Ability to manage multiple programs, track actions, prepare reports, and maintain accurate documentation.
• Knowledge of acquisition workforce processes — Familiarity with IDPs, certification tracking, SRPE coordination, or similar structured career‑development requirements.
• Proficiency in Microsoft Office 365 — Skilled in Outlook, Excel, Word, PowerPoint, TEAMS, and SharePoint for data tracking, communication, and reporting.
• Effective written and verbal communication — Able to brief stakeholders, prepare correspondence, and interact professionally with leadership, employees, interns, and external partners.
• Event and recruitment coordination experience — Ability to support career fairs, campus outreach, and logistics planning for recruitment activities.
• Strong organizational and multitasking ability — Capable of managing deadlines, tracking program requirements, and maintaining orderly workflows across multiple initiatives.
• Data tracking and reporting proficiency — Experience maintaining spreadsheets, trackers, and SharePoint lists to support workforce, training, and compliance reporting. Professional communicator, orally and in writing.

Preferred

Education and Experience:

• Experience routinely executing multiple simultaneous or nearly simultaneous assignments and tasks, dynamically reprioritizing corresponding work responsively to changing needs or deadlines in a high‑tempo work environment.
• Prior military organization employment as a service‑member or civilian, with corresponding understanding of military headquarters staff organization, roles, and relationships – especially U.S. Army.
• Professional user of Microsoft’s Office 365 suite of software…