CMMS Administrator​/Budget Specialist

The Maintenance Management Systems Administrator serves as the primary owner and administrator of the maintenance management system, responsible for ensuring effectiveness, integrity, and alignment with organizational needs. Establishes system standards, develops asset hierarchies and procedures, creates reporting tools and analyzes system data, and ensures adherence to regulatory and internal requirements across all maintenance activities. This role tracks and forecasts capital expenditures, develops and manages outage planning and budgeting and provides project management support.

Main Responsibilities

* Serve as the administrator and primary point of contact for the maintenance management system

* Track, coordinate and forecast replacement and compliance CAPEX annual spend and budget

* Prepare and update major maintenance outage schedule and budget

* Develop standards throughout the system and ensure adherence to relevant regulations

* Construct asset hierarchies, write consistent procedures, and develop reports/reporting tools

* Analyze and recommend user security levels/role access; manage user accounts, permissions, and roles

* Provide technical support and training to end users

* Develop consensus on proposed system changes and implement

* Understand how various departments use the maintenance management system

* Collaborate with and coordinate between departments; develop and maintain close working relationships

* Ensure system is designed to identify opportunities for continuous improvement and future needs

* Review preventative maintenance to ensure completion

* Monitor work execution and update plans based on feedback and performance data

* Ensure procedures are accurate and compliant

* Closely monitor overdue work orders and report to appropriate management

* Participate in and actively support continuous improvement efforts/pillar teams

* Understand and support the company's goals and values and adhere to company, department, safety, quality, environmental, and ethics policies and procedures

About You

Required

* High school diploma or equivalent

* High-level proficiency and at least 5 years of experience with CMMS systems

* Ability to construct asset hierarchies, procedures, PM's and develop reports/reporting tools

* Excellent knowledge of maintenance performance standards

* Good understanding of industrial safety standards and procedures

* Experience writing procedures

* Very good computer skills, including proficiency in MS 365

* Excellent communication, collaboration, interpersonal and teamwork skills

Preferred

* AS or BS degree in a technical discipline or business-related field

* CMMS Superuser experience/Maintenance Connection experience

* Project management experience

* MS Project proficiency

* Six Sigma training

* Familiarity with AI tools