Maintenance Coordinator: Move-In Turnovers

Maintenance Coordinator – SVN | Toomey Property Advisors

Position summary

The Maintenance Coordinator is an hourly role responsible for organizing and tracking all maintenance activities across SVN | Toomey Property Advisors’ managed portfolio, ensuring units and common areas are kept in rent‑ready and safe condition.
This position reports directly to the Maintenance Director and serves as the central hub between tenants, property managers, in‑house staff, and third‑party vendors.

Reporting and compensation

Employment type:

Full‑time hourly, non‑exempt.

Reports to:

Maintenance Director at SVN | Toomey Property Advisors.

Eligible for overtime in accordance with company policy and applicable law.

Key responsibilities

Receive, log, and prioritize maintenance requests and work orders from tenants, owners, and internal staff using the company’s maintenance/work order system.

Dispatch and coordinate third‑party vendors (plumbing, HVAC, electrical, cleaning, general contractors, etc.) for approved work, ensuring scopes are clear and work meets company standards
.

Enforce vendor requirements, including insurance/COI, work authorization limits, and written approvals before work exceeding designated dollar thresholds proceeds.

Obtain estimates, compare pricing, and assist the Maintenance Director and property managers in selecting appropriate vendors while balancing cost, quality, and timeline.

Communicate with tenants regarding scheduling, access instructions, and expected completion timelines; provide updates and close out work orders when complete.

Coordinate move‑in/move‑out and turn scopes of work with third‑party vendors to ensure units are delivered in move‑in ready condition on schedule.

Maintain organized records of all work orders, vendor invoices, warranties, photos, and inspection reports in company systems.

Support routine and preventive maintenance scheduling for building systems, common areas, and exterior items (e.g., landscaping, gutters, safety items).

Monitor vendor performance, document issues, and provide recommendations to the Maintenance Director regarding preferred vendors and improvement opportunities.

Assist with periodic property inspections and safety checks as directed by the Maintenance Director and property management team.

Skills and qualifications

High school diploma or equivalent required; additional training in property management, facilities, or maintenance coordination preferred.

2+ years of experience in property management, maintenance coordination, facilities, or a related administrative/vendor‑management role.

Strong organizational and time‑management skills with the ability to manage a high volume of work orders and vendor communication.

Excellent customer service and communication skills, including the ability to handle tenant concerns and vendor interactions professionally.

Comfort reviewing scopes of work, basic bids/estimates, and understanding common building and maintenance terminology.

Proficiency with maintenance or property management software, email, and spreadsheets (e.g., Word and Excel) preferred.

Compensation: $22.00 - $26.00 per hour

SVN is a globally recognized commercial real estate brand, known for its inclusive, collaborative, and innovative culture. With over 200 offices across the U.S. and internationally, SVN is built on a foundation of transparency, cooperation, and growth. We share data, knowledge, and opportunities with the entire brokerage community, ensuring that we deliver maximum value to our clients, colleagues, and the communities we serve.

This is the SVN Difference.

Our belief in a Shared Value Network® is at the heart of everything we do. We were founded on the principle that proactively cooperating with the global commercial real estate industry is not only the right thing to do for our clients but also the best way to maximize property value. When you join SVN, you tap into a network that mobilizes our collective expertise and trusted relationships to drive success.

This collaborative approach creates exponential growth opportunities and unmatched earning potential for our offices and Advisors, empowering employees to thrive and make a lasting impact in the commercial real estate industry.

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