Inventory Control Coordinator

Job Description Summary

The University of South Alabama’s Facilities Inventory Stockroom is seeking an Inventory Control Coordinator.

• Purchases materials for maintenance, contract, and project work requests.
• Works with Accountants to reconcile and resolve discrepancies with inventory balance.
• Delivers exception in stock, while balancing stock levels on all warehouse items to support the University’s success.
• Coordinates invoicing, material charges, receiving, purchases, payments, inventory control, and various reports for Facilities stockroom.
• Performs daily, monthly, and/or quarterly inventory of warehouse and storage areas, which may require climbing, stooping, bending, squatting, and using a ladder.
• Assists Central Receiving Coordinator in working with delivery drivers to take possession of deliveries, ensuring items are picked up/delivered to departments within 48 hours of delivery to Warehouse, verifying the accuracy of items received with items ordered, classifying newly purchased inventory.
• Assists in monitoring rental areas to ensure areas do not possess prohibited items, contacts departments annually to walkthrough rental area, and ensures keys are returned at the conclusion of the rental period.
• Assists Facilities Accountant in preparing purchase order requisitions for inventory and supplies.
• Provides daily, monthly, and/or quarterly inventory reports.
• Assists in issuing inventory items to customers as either sales order, work order, or parts transfer using a computerized system.
• Interacts by telephone, letter, email or in person with vendors and University departments.
• Utilizes forklift and pallet jack to move inventory.
• Moves items weighing up to 50 lbs.
• Assigns duties and checks work of lower level staff.
• Utilizes a University vehicle in transporting materials and supplies.
• Maintains stockroom in a clean and orderly manner including cleaning and dusting shelves, walls and floors.
• Follows all physical security and safety guidelines for overhead storage, proper use of PPE and equipment.
• Maintains a professional business outlook and represents the University’s core values at all times.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Required:

• High school diploma or equivalent.
• Four years of directly related experience in materials management, receiving, purchasing, and/or inventory control.
• Possession of a valid driver’s license and a driving record sufficient to maintain insurance coverage under the University of South Alabama.
• Ability to use a forklift and pallet jack; able to lift up to 50 lbs.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Knowledge of inventory control procedures and inventory software.
• Physical ability to perform duties requiring climbing, stooping, bending, squatting, and using a ladder.

Preferred:

• Experience in materials management of maintenance and building repair supplies.

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis.