Administrative Assistant

Description We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support.

Responsibilities:

- Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence.

- Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities.

- Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects.

- Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements.

- Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines.

- Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files.

- Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects.

- Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed. Requirements

We are looking for a detail-oriented Administrative Assistant to support construction contract operations in Modesto, California. This contract-to-permanent opportunity is ideal for someone who can manage documentation, coordinate billing activities, and keep project records organized in a fast-paced contractor environment. The role will work closely with project and subcontractor documentation while helping maintain efficient day-to-day office support.

Responsibilities:

- Draft and distribute clear written communications, ensuring accuracy and a well-presented format in all correspondence.

- Examine agency and project agreements for compliance and assemble the documentation needed to support contract administration activities.

- Create and manage subcontract packages, master service agreements, work orders, and purchase orders for active construction projects.

- Process change-related documentation, lien releases, preliminary notices, and other subcontractor records in accordance with project requirements.

- Coordinate monthly invoicing and subcontractor payment processing to meet established accounting and month-end timelines.

- Track subcontractor bonds, insurance certificates, and business licenses, maintaining complete and current compliance files.

- Prepare project startup documentation along with recurring and closeout reports required for public sector work, including federal and state projects.

- Provide general administrative support by handling mail and shipments, maintaining office supplies, and assisting with additional construction administration tasks as needed.

Talent Match®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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