Legal Clerk IV; Sheriff's Office

Role Overview

The Legal Clerk IV in Records is an advanced level position and serves as the lead worker when the Supervising Legal Clerk is absent. The incumbent must understand, interpret, and perform the most complex clerical assignments, exercising independent judgment and decision making. Responsibilities include overseeing document processing, providing direction and guidance, monitoring work, training other clerks, and offering solutions to both sworn and non‑sworn staff.

• Train, lead, and monitor performance of subordinate personnel and/or independently oversee document processing and maintenance.
• Prepare daily and monthly reports and a variety of correspondence as required.
• Assist in updating and revising procedures.
• Provide customer service and confer with staff, attorneys, and the general public in answering questions.
• Process and interpret various law enforcement and legal forms, documents, and procedures.
• Process and type correspondence, notices, and forms.
• Perform data entry.
• File documents and case files.
• Process and type arrest reports, traffic citations, restraining orders, etc.
• Monitor and distribute teletype messages.
• Maintain a good rapport with staff and the public.
• Provide the District Attorney’s office information including case filings, additional reports, and criminal history to prosecute cases in court.
• Respond to public records requests and release in accordance with the Public Records Act.
• Receive and process requests for background checks.
• Sort and distribute mail received.
• Operate a variety of computer software such as Microsoft Word, Excel, Outlook, and programs specific to the Sheriff’s Office.
• Perform various entry and maintenance transactions involving stolen vehicles, missing persons, restraining orders, stolen property, etc. within state and national law enforcement telecommunication system databases (CLETS/NLETS).
• Transcribe involving legal and law enforcement terminology.
• Answer phone calls and respond to citizen questions, directing them to the appropriate agency, department, or staff.
• Assist deputies and dispatch with information related to agency warrants, criminal history, and various records checks.
• Process all daily court minute orders.
• Other duties as assigned.

Shift work is part of the position and includes nights, swings, weekends, and holidays. Shift changes occur every six (6) months. Full‑time Legal Clerks assigned to swing shift receive a 5% shift differential pay in addition to their regular salary; those assigned to graveyard shift receive a 7½% shift differential.

• Demonstrated knowledge of all Legal Clerk I, II, and III requirements.
• Legal terminology and forms.
• Advanced legal clerical procedures and operations.
• Advanced clerking operations for legal offices and/or law enforcement.
• New laws, amendments, and local rules.
• Codes pertaining to legal offices and law enforcement.
• Data processing principles and advanced computer word‑processing applications.
• English grammar, spelling, and proper punctuation.

• Independently and accurately perform advanced level legal clerical work.
• Instruct and monitor line personnel in legal office procedures and techniques.
• Manage various legal projects simultaneously, maintaining order and consistency.
• Exercise independent judgment in decision making.
• Operate relevant office equipment, such as word processing and computers, and use photocopiers, adding machines, and microfilm machines.
• Lead and train co‑workers.
• Accurately carry out oral and written instructions.
• Prepare complex legal documents.
• Type accurately at a speed that permits successful job performance.
• Answer and screen telephone calls.
• Update and revise procedures.

• One (1) year of experience as a Legal Clerk III in County Government; OR
• Four (4) years of general clerical experience, of which three (3) years involved work in a law enforcement, legal secretarial, or clerical capacity (one year of relevant college or business school training may be substituted for one year of the general clerical required experience); AND
• Applicants must be able to type at least 35 words per minute (net corrected).