Office Personnel Administrator

Job Summary

Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, operating office machines, filing, and supporting communication with customers and employees to maintain operational accuracy and financial integrity.

• Train other staff members to perform work activities, such as using computer applications.
• Answer telephones, direct calls, take messages, and run errands.
• Prepare meeting agendas, attend meetings, and record or transcribe minutes.
• Make travel arrangements.
• Complete work schedules, manage calendars, and arrange appointments.
• Open and route incoming mail, answer correspondence, and prepare outgoing mail.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Complete and mail bills, contracts, policies, invoices, and checks.
• Operate office machines, such as photocopiers, scanners, fax machines, voice mail systems, and personal computers.
• Type, format, proofread, and edit correspondence, reports, and other documents.
• Review files, records, and other documents to obtain information to respond to requests.
• Compute, record, and proofread data and other information.
• Process and prepare documents, such as business or government forms and expense reports.
• Maintain and update filing, inventory, mailing, and database systems.
• Communicate with customers, employees, and others to answer questions, disseminate or explain information, take orders, and address complaints.
• Collect, count, and disburse money; perform basic bookkeeping; complete banking transactions.
• Troubleshoot problems involving office equipment.
• Manage monthly restitution billing processes to resolve inventory discrepancies and ensure alignment with company financial objectives.
• Monitor and analyze inventory, spoilage, and shrink trends daily to maintain operational accuracy and financial integrity.
• Ensure full compliance with corporate inventory policies, procedures, and reporting requirements across branch operations.
• Partner with warehouse and corporate teams to execute inventory initiatives and optimize planograms to drive sales and minimize expired product.
• Perform other duties as assigned.

• Previous experience in a similar office administrator or clerical role preferred.
• Must be available for a full‑time schedule Monday through Friday, 8:00 a.m. to 5:00 p.m.
• Strong written and verbal communication skills.
• Ability to operate standard office equipment and software applications.

• Retirement plan, associate shopping program, health and wellness programs, discount marketplace, identity theft protection, pet insurance, voluntary benefits, and choice auto and home program.
• Full‑time positions also offer medical, dental, vision, life insurance, disability insurance, commuter benefits, employee assistance program, and flexible spending account.

The company is an equal opportunity employer. Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. The company reserves the right to modify or change the essential functions of the job based on business necessity.