Program Support Assistant II

Overview

Responsible for a wide variety of clerical duties and provides support to the Office manager/Program Director in the management of the office. This at‑will administrative position coordinates appointments and interviews, supporting the administrative needs of the program.

• Maintains Quick Books and the checking account ledger, and, when requested by the Program Director, manages petty cash and team funds.
• Supports the program with processing ATPs.
• Develops and implements a system to update client address and telephone information monthly.
• Maintains accurate monthly census, ensuring current dates of client movements into and out of housing.
• Maintains Medi Cal swipe sheet, requests new client numbers and demographic sheets, and enters all enrollment information into services.
• Orders client needs, supports client spend‑downs, and orders program supplies.
• Updates all needed DCR data and inputs Kets, 3
  
  Ms, and PAFs.
• Creates and maintains monthly information regarding hospitalization, jail, and homelessness from the case manager; gathers insurance status from the swipe sheet.
• Makes new charts as needed (tabs all in the same direction).
• Completes client chart filing weekly and participates in monthly utilization review.
• Organizes program files—coordinating with the program director to ensure continuity and avoid duplication of necessary forms and documents.

Education, Training and

Experience:

High school diploma or GED; two (2) years of experience performing duties similar to those outlined above. Years of experience may substitute for the education requirement.

Licenses;
Certifications;
Special Requirements: Reliable means of transportation capable of passing a vehicle safety inspection if the vehicle is more than five years old. Bicycles, mopeds and motorcycles are not acceptable.

Yes. As needed for client transport and program support.

Interested? Join us at our open interviews on Wednesdays from 2‑4 PM located at 10850 Gold Center Drive, Suite 325, Rancho Cordova, CA 95670.

• Organization (Intermediate)
• Attention to Detail (Intermediate)

• Detail Oriented:
  Capable of carrying out tasks with all necessary details to complete them well.

Two (2) years of experience performing the duties described above.

This is an Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.