More jobs:
Scheduling & Administrative Coordinator
Job in
Modesto, Stanislaus County, California, 95350, USA
Listed on 2026-08-04
Listing for:
Xtreme Solutions Inc
Full Time
position Listed on 2026-08-04
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Appointment Setter/ Scheduler -
Business
Office Administrator/ Coordinator, Business Administration, Administrative Management
Job Description & How to Apply Below
Description
Manages the scheduling and administrative logistics required to coordinate weekly meetings, milestone status meetings, and executive briefings across up to 47 concurrent County department relationships.
Key Responsibilities- Schedule and distribute agendas/materials at least 24 hours ahead of Project Steering Committee meetings; distribute minutes within 10 days after.
- Track meeting cadences (weekly status calls, Milestone meetings at 50%/100% completion) across all active departments.
- Maintain the master engagement calendar and flag scheduling conflicts across regional teams.
- Support document control — formal transmittal letters, deliverable tracking, and version control.
Required Qualifications
- 3+ years in a project coordination or executive administrative support role, ideally on multi-stakeholder engagements.
- Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook/calendar tools).
- Excellent organizational skills and comfort managing dozens of concurrent schedules.
- Experience supporting public-sector or IT consulting engagements.
- Familiarity with project management/scheduling software.
Fully remote; must remain within the continental United States.
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