Planning Commission Clerk (Staff Services Technician

Staff Services Technician

The Planning and Community Development Department is recruiting for a well-qualified candidate that has experience working in a fast-paced, team-oriented environment with on-going deadlines and the need for attention to detail. This Staff Services Technician position serves as Planning Commission Clerk to the Stanislaus County Planning Commission and as Clerk to the Airport Land Use Commission and Historic Site Committee, requiring the ability to attend evening public meetings held at least twice per month.

The ideal candidate needs to possess strong written and verbal communication skills, the ability to edit and format large technical documents, and be comfortable performing critical tasks independently.

The Planning Commission Clerk, under general supervision, prepares and maintains the agenda and minutes for various committees and attends committee meetings. The position is responsible for coordinating, proofing, and formatting time sensitive documents, including, but not limited to, public hearing notices and staff reports made available to the public. The position is assigned to the Department's Planning Division and acts as a lead-worker disseminating work assignments, training staff, and handling more difficult task assignments.

The position may be assigned to supervise administrative clerks assigned to the Division.

Typical tasks include: assisting in coordinating the processing of land use entitlement applications and related documents; maintaining records to track applications and documents through various processes; proof, format, label, compile and distribute referrals, reports, memos, agendas, minutes, notices, and letters; posting, publishing, and distributing agendas and hearing notices in accordance with legal requirements; monitoring and maintaining strict legal deadlines and when necessary, follow-up with others to ensure all work is completed on schedule;

attending committee meetings and preparing meeting minutes (typically the 1st and 3rd Thursdays of each month); setting-up for, and tearing down after, committee meetings; utilizing a variety of widely used productivity and communication tools, including word processing, spreadsheets, PDF editing, email, virtual collaboration platforms, and video conferencing software; working with specialized databases and applications related to geographical information systems, permitting systems, and agenda meeting management systems;

posting documents on the internet and distributing information via mass email; preparing and filing documentation with Clerk-Recorder's Office; maintaining and archiving commission agendas, minutes, and application administrative records; communicating with commission members to provide information and verify meeting quorums; utilizing various technical equipment for the recording and broadcasting of commission meetings; reviewing and interpreting new legislation, government codes, policy mandates, etc.

pertaining to the work overseen by the position; maintaining and upgrading professional knowledge and skills by attending trainings and by reading professional journals and publications; communicating directly with and providing information to the public in person, by phone, and by email regarding commission agenda items and other efforts being overseen by the department; performing and supervising routine administrative and clerical tasks;

and other tasks as assigned.

Minimum qualifications include knowledge of modern office practices/record-keeping, statistical record keeping and reporting concepts, methods and techniques, data processing relating to budget control or payroll, principles and techniques of employee supervision, and spelling, grammar, and elements of proper writing procedures. Skills/abilities include supervising staff conducting technical assistance, working independently, under general supervision, interpreting and preparing statistical reports, communicating effectively, speaking and writing in a clear, concise manner, effectively managing time and prioritizing work tasks around strict timelines and deadlines, developing and maintaining record-keeping systems and electronic databases, and preparing recommendations for Departmental and County review.

Education/experience pattern I requires completion of thirty (30) college semester units in Public or Business Administration or related area. Education/experience pattern II requires two (2) years performing highly complex clerical duties with lead-worker, programmatically or accounting responsibilities.