Executive Secretary - College and Administrative Services - Modesto Junior College

Job Title

Executive Secretary
- College and Administrative Services
- Modesto Junior College

Modesto Junior College

Management Salary Schedule ) Range 22: $6,017 to $7,633 monthly or $6,268 to $7,884 monthly with earned Doctorate. New appointees will receive year-for-year credit for prior management experience to a maximum of Step

C.

The District currently pays for a health options for the employee and dependents. Employees may elect to pay a premium for a higher health option. Vision care and dental insurance premiums for the employee and dependents is District paid. Income protection and life insurance premiums for the employee are also District paid. The estimated cost of District provided benefits (health, dental, vision, and life) is $24,408 annually.

Under direction, coordinates and performs highly complex and confidential secretarial and/or administrative duties in direct support of a District executive, relieving him/her of administrative detail; performs highly complex, technical, and confidential secretarial and administrative clerical functions; serves as a liaison between the executive’s office, District staff, and the community members; translates and interprets for District personnel in resolving problems, issues and complaints;

and does other related duties, as assigned.

This is the highly specialized, executive secretarial class in the Administrative Support Series. Positions in this class possess highly specialized, technical or functional expertise pertaining to their assigned functional area and apply full working knowledge of the work unit assigned. They are expected to independently perform complex activities that require extensive knowledge of assigned area and of office management and secretarial practices, using considerable independent judgment and action.

Positions may be assigned to support any of several executive level positions throughout the District.

It is recognized that many similar duties are inherent in all secretarial classifications; however, the level of difficulty of the work performed is related to its use in the organizational structure. An Executive Secretary position can be distinguished from other District secretarial and administrative support classes because the role of incumbents is primarily to perform secretarial and administrative duties for a College President, Vice-President or other executive manager with comparable organizational status.

This classification is deemed confidential and as such is part of the District’s leadership/management definition.

Receives direction from a District executive manager.

May provide direct or lead functional supervision over lower level office personnel, as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The Education/Experience, Knowledge and Ability requirements are representative of essential duties. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.

• Education
  :
  
  Equivalent to possession of an AA degree from an accredited college, with major course work in business management, supplemented by course work or training in office management, public relations, or related areas.
• Experience
  :
  
  Five years of increasingly responsible administrative assistant and/or executive secretarial experience, including four years of technical administrative work pertaining to program research, administration, communications, finance, contract management, resource development, payroll, scheduling, purchasing, personnel, curriculum, and/or related areas. Experience in an educational organization is highly desirable.

• Procedures, methods, strategies, and techniques pertaining to the operation of a college executive’s office;
• District organization, functions and operating policies and procedures;
• Principles, goals, and objectives of community college education;
• Modern office practices, trends, and procedures, standard office equipment and…