Human Resources Coordinator

Overview

For Applicants Seeking Job Opportunities within the University. Internal:
Internal applicants will be considered within the first five (5) business days of the posting period. External:
External applicants will be considered on the sixth (6) business day of the posting period.

Sponsorship:
This position is not eligible for a visa sponsorship now or in the future.

Primary Purpose

Reporting to the Human Resources Manager, provides administrative and operational support to the Department of Human Resources and provides general information regarding employment, benefits, compensation and policies and procedures.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty, and staff.

• Coordinate temporary assignment requests to include collecting temporary request forms, communicating with temporary agencies and requesting departments, and tracking temporary schedules.
• Coordinate the processing and onboarding of faculty to include collecting and completing standard forms, introduction to the campus, and requesting access to systems.
• Provide operational and administrative support, including I-9 verifications, drafting/preparing correspondence and email templates, employment verifications, ordering office supplies, processing bills, maintaining department informational packets, and maintaining and organizing shared directories.
• Track and maintain records for required licenses and certifications for staff; send communication regarding status and documentation needed.
• Coordinate off-boarding and transfer paperwork to include termination packet, necessary email notifications, update of any internal HR databases, and distribution, collection, and tracking of exit interviews.
• Provide administrative support related to recruitment processes.
• Reviews and ensures new hire documents for completeness and compliance with established procedures.
• Support onboarding processing, including new hire packets, background checks, e-verify forms, network access forms, FERPA, training, and other required forms.
• Process worker’s compensation claim-related paperwork; track work status reports; communicate employee work status with appropriate managers.
• Maintain electronic personnel files, scan, and index documents, and respond to requests for records.
• Track and maintain records for introductory and annual performance reviews and other performance-related documentation.
• Create department forms and presentations; maintain and produce organizational charts.
• Update and maintain human resources policies/workflows and procedure documentation.
• Organizes and/or assists with the coordination of department events and functions.
• Perform all other duties as assigned by the Human Resources Manager.

Knowledge of:

• Principles, practices, and techniques of human resources.
• Intermediate knowledge of MS Office Suite.
• HRIS platforms, reports and spreadsheets.
• Principles of business letter and report writing.

Experience:

• Minimum of two years of experience in an administrative support position.
• Previous experience in Human Resources performing employment/payroll support functions or related processes.

Education:

• Bachelor’s degree in human resources, or related field.
• Position is eight hours per day, Monday through Friday.
• Occasional overtime may be required.
• Limited travel to offsite meetings or conferences.

Knowledge of:

• Banner, Argos, Qualtrics and People Admin helpful.

Ability to:

• Provide information regarding benefits, policies, and related areas.
• Handle confidential information with high degree of sensitivity and discretion.
• Professionally communicate with employees and the public and provide a high level of customer service.
• Take initiative in time management, organize assignments, and set priorities to meet multiple deadlines.
• Work with staff at all levels and…