Property Maintenance Coordinator

Job Title

Property Maintenance Coordinator

Under minimal supervision, coordinates and performs a variety of maintenance activities and capital improvement projects to proactively maintain building systems and infrastructure. The Property Maintenance Coordinator is responsible for the development of maintenance‑related and project‑specific budgets, plans, and schedules. This role ensures a safe, functional, and comfortable environment for occupants.

• Plans, prioritizes, and carries out multiple long‑term and short‑term property maintenance activities and capital improvement projects across multiple sites.
• Consults with outside contractors to get recommendations/estimates for more significant building repairs. Meets contractors when they arrive to perform work, and verifies work is completed satisfactorily.
• Reads and interprets building plans, specifications, and blueprints.
• Responsible for maintenance‑related and project‑specific budgets, plans, and schedules.
• Creates new preventive maintenance (PM) programs and refines existing ones for the portfolio of properties.
• Opens, closes, and tracks work orders through CMMS and maintains accurate work history.
• Maintains physical and electronic copies of all historical and new blueprint drawings for the various properties and projects under their control.
• Writes basic Standard Operating Procedures (SOPs) for various building systems.
• Conducts repairs and maintenance on all operating systems to ensure effective functionality and compliance with safety standards, including fire suppression and alarm systems, fire valves, roof drains, HVAC systems, hand‑pull man doors, dock doors, dock levelers, automated gates, landscaping, irrigation systems, light bulbs, and plumbing issues.
• Performs office and building refurbishments such as painting, drywall repairs, ceiling tile and lighting replacements.
• Maintains knowledge of applicable quality, environmental, and safety regulatory codes.
• Participates in weekly team meetings.
• Assembles and rearranges modular furniture, office furnishings, and office equipment in cubicles and offices.
• Responds to and addresses emergency situations (water leaks, gas leaks, power interruptions, storm damage, fire alarms, property damage) and may work evenings or weekends.
• Builds and maintains effective and courteous relationships with tenants and external partners.
• Maintains satisfactory attendance, including timeliness.

Minimum Qualifications

• High School Diploma or state‑issued equivalency certificate plus 5 years of experience planning and executing maintenance activities and projects of increasing responsibility.
• Required to work on‑call.
• Able to lift and carry up to 50 pounds.
• Valid driver’s license and a safe driving record; must obtain appropriate state driver’s license within 30 days.
• Experience operating hand tools, power tools, and motorized machinery, including drills, saws, welders, grinders, forklifts, and boom lifts.
• Proficient in diverse repair tasks such as painting, drywall repairs, ceiling tile replacements, and lighting installations.
• Proficient in reading and interpreting plans, specifications, and blueprints, with ability to understand and explain applicable codes.
• Certified forklift and reach lift.
• Skilled in reading, comprehending, interpreting, and executing instructions, correspondence, and memos.
• Skilled in basic arithmetic using whole numbers.

Preferred Qualifications

• Experience with defining problems, collecting data, establishing facts, and drawing valid conclusions.
• Mechanical aptitude and the ability to assess situations and determine the best solution.
• Experience organizing and prioritizing work to meet deadlines.
• Ability to diagnose and resolve electrical issues efficiently, maintaining safety standards.
• Experience identifying and fixing HVAC system problems for optimal performance and energy efficiency.
• Skill in maintenance and repair of dock levelers, dock doors, and rail shelters.
• Experience identifying and correcting safety hazards; lifting and carrying objects safely; using good judgment.
• Ability to present written and verbal information to management effectively.

The employee…