Office Administrator

Mokena IL
18927 Hickory Creek Drive
Mokena, IL 60448, USA

Atkore is forging a future where our employees, customers, suppliers, shareholders, and communities are building better together – a future focused on serving the customer and powering and protecting the world.

With a global network of manufacturing and distribution facilities, Atkore is a leading provider of electrical, safety and infrastructure solutions.

Who we are looking for:

We are currently searching for an Office Administrator to manage our office in Mokena, IL. This is a highly visible position which entails regular interaction with Corporate Officers, Senior Executives, and Customers.

The ideal candidate will have the desire to be a business partner to the Chief Information Officer that they support, be highly analytical and organized, and understand the demands and expectations required.

What you’ll do:

Office Management

• Oversee and support all administrative duties in the office and ensure that office is operating smoothly
• Manage in-coming phone calls and voice mail messages
• Manage incoming and outgoing mail, packages, and documents
• Manage routine correspondence and communications with important Atkore relationships including banks, investors, customers, suppliers, and agents.
• Manage/coordinate customer or employee events, such as dinners, conferences, and meetings
• Assist in the on-boarding of department new hires
• Manage Department Purchase orders, assist with receiving and processing invoices
• Reconcile spending on department and office purchasing card accounts, submitting documentation and receipts as required by policy.
• Review employee expense reports submitted for approval
• Coordinate vendors, suppliers and the landlord for repairs, maintenance, supplies, cleaning services.
• Prepare monthly financial reports and other presentations for staff meetings, department round tables, and other meets as needed
• Maintain Corporate calendar and relevant sections on Atkore’s Intranet
• Other support activities as required

Executive Administration

• Manage calendar including scheduling meetings, accepting calendar appointments, and rearranging where necessary for supported executive(s)
• Prepare and submit expense reports
• Arrange on & off-site meetings, including audio/video and catering as required
• Maintain vacation calendar of Senior staff and manage vacation/travel requests for team.
• Work closely with other administrative assistants to coordinate events and resolve timing and other conflicts
• Prepare/refine/publish/distribute PowerPoint presentations and other presentation material

What you bring:

• 3-5 years previous experience supporting senior-level executives required
• Pro-active, plan-ahead mentality – able to manage and work on projects independently and meet trigger dates and deadlines
• Proven ability to work for more than one person with high demands and interact with all levels of management and employees
• Flexibility to manage high demand, quick turnaround situations, handle multiple tasks and juggle changing priorities throughout the day – which may require OT
• Professional demeanor and attitude, excellent interpersonal skills and strong written communications skills
• Complete discretion when handling confidential matters and sensitive information
• Strict attention to detail and quality
• Strong organization, follow-through, and project management experience
• Self-starter with strong analytic skills
• Independent decision making – ability to think critically with strong problem-solving skills to provide solutions – and to properly review, evaluate and determine which matters should be filtered and delegated
• Expert-level with Microsoft Office applications

Join our team and align yourself with an industry leader!

As of the date of this posting, a good faith estimate of the current pay for this position is $[recruiting min.]to $[recruiting max.]. Placement in the range depends on several factors including, but not limited to, specific competencies, relevant education, qualifications, certifications, relevant experience, skills, seniority, performance, shift, travel requirements, and business or organizational needs and may change over time.

Other compensation may include, but not limited to, overtime, shift differentials, bonuses, commissions, stock, and other incentives.

Benefits available include:

• Medical, vision, and dental insurance
• Life insurance
• Short-term and long-term disability insurance
• 401k
• Paid Time Off
• Paid holidays
• Any leave required under federal, state, or local law

Benefits are subject to vesting and eligibility requirements.

Applications are being accepted on an ongoing basis.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.