Administrative Assistant

Administrative Assistant I

Mokena School District 159 Mokena Intermediate School – Mokena, Illinois

Job Title: Administrative Assistant – School Professional I

Primary Objective: Assist Principal in the smooth and efficient operation of the school by providing support and services in matters relating to students with duties that include, but are not limited to: maintaining school-based budget and accounts, serving as student record custodian, and managing staff attendance and payroll with an awareness of all district requirements and Board of Education policies.

• High School Diploma or general education degree (GED)
• Work well with minimal supervision
• Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
• Able to communicate clearly and concisely, both orally and in writing
• Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
• Work well with others
• Computer skills necessary, including Microsoft Office
• Adept at learning and using other related software and web-based programs

• Previous experience in a school office
• Previous experience in Skyward
• Previous experience in bookkeeping

• Per the MCSA Negotiated Agreement

• Reconcile general ledger for the school accounts on a monthly basis
• Send daily general ledger to the district office
• Maintain student activity accounts
• Coordinate enrollment and assign fees for the extracurricular program in student management system, e.g., Skyward
• Order school supplies and maintain inventory
• Track school budget and individual teacher expenditures
• Create purchase orders and check in orders when they arrive
• Make bank deposits
• Maintain petty cash records
• Purchase pop/water for pop machine and track sales
• Maintain payroll and timesheets for teachers, substitute personnel, administrators, and support staff
• Submit payroll documents to district office personnel every Friday
• Document and process paperwork for all requests to be excused
• Arrange for substitute building aides before the start of school
• Process paperwork for staff to register for professional development workshops and conferences
• Serve as the office lead for student management system, e.g., Skyward
• Create monthly newsletter, gathering content from staff and publish as needed
• Generate press releases
• Serve as backup to Administrative Assistant for School Student Services
• Assist with school activities as assigned by the building administration, e.g., registration, back-to-school days, open house, etc.
• Assist with projects when needed
• Serve as the student records custodian
• Maintain and edit all information entered into the student management system
• Process student transfers in and out of the district
• Assist with student dismissal, if needed
• Serve as a backup in the health services office when needed
• Performs additional duties as assigned

• Bending, carrying, climbing, lifting, pushing-pulling, reaching, sitting, standing, and walking
• Must be able to occasionally lift, move, or push items of 30 lbs.

• Includes extremes of temperature and humidity
• Hazards include stairs and communicable diseases

• 244 Working Days, 8 hours per day
• 16 Paid Holidays
• 260 Total Paid Days

• Per MCSA Negotiated Agreement

• Hourly/Non-Exempt

Position Type: Full-Time

Salary: $22.27 to $22.27 Per Hour

• Citizenship, residency or work visa required