Administrative Assistant to Superintendent

Position: Administrative Assistant to the Superintendent
Duties

Minimum Qualifications:

* High School Diploma or general education diploma (GED)

* Works well with minimal supervision

* Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail

* Able to communicate clearly and concisely, both orally and in writing

* Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters

* Works well with others

* Computer skills necessary, including Microsoft Office and Google Suite

* Adept at learning and using other related software and web-based programs

Preferred Qualifications:

* Previous experience in a school district office setting

Accountable to:

* Superintendent, Assistant Superintendent

Primary Objective:

* Assist Directors, Assistant Superintendent, and Superintendent by performing administrative assistant/clerical duties, which include, but are not limited to: act as a liaison between District Office, parents, staff, community members, and school board with an awareness of all district requirements and Board of Education policies

Evaluation:

* Per the Classified Handbook

Essential Job Functions:

General

* Assist with the efficient operation of the District office in order to best meet the needs of students, staff members, and the public

* Prepare business correspondence as well as communications to the school staff

* Communicate district information in a highly diplomatic manner, both verbally and in writing

* Monitor and maintain the Superintendent's incoming phone calls, mail, and calendar

* Prepare and send out legal notices regarding bids, budgets, etc.

* Communicate with state school officials as necessary

* Prepares and submits annual district calendar to ISBE

* Update the District website as needed to maintain the most current information available to parents and the community

* Maintain official district documents

* Prepare and coordinate seniority gifts for eligible employees and Board members

* Coordinate first day and last day of school events

* Update Parent/Student Handbook and Administrators' Manual annually or as need arises

* Assists with CRDC reporting and regional office of education compliance visits

* Collect and distribute press releases concerning all district activities

* Coordinate district office meetings

* Update emergency calling list, PTA, and MEF officer listings

* Make reservations and secure necessary supplies and materials for Board and office meetings

* Perform all other duties as requested

Board of Education

* Acts as the FOIA Officer for the district

* Acts as Recording Secretary to the Board of Education

* Prepare purchase orders and payment requests for all Board and Superintendent purchases

* Track and reconcile all Board and Superintendent expenses by account

* Prepare correspondence to Board, as necessary

* Prepare Board agendas, Information, and Action Reports and email all Board-related reports to appropriate recipients for each scheduled meeting

* Record school Board meeting minutes

* Schedule all Board meetings and send appropriate notices

* Assemble information and distribute weekly Board Briefs

* Maintain the master copy of the Board Policy Manual

* Make Board-approved changes to Board Policy Manual, sending revisions to all administrators

* Review Board Policies with Superintendent quarterly

Human Resources

* Prepare administrative contracts

* Process and correspond with administrative applicants, as necessary

* Track and reconcile all District employee evaluations

* Enter evaluation information for staff in ELIS

* Maintain staff attendance records for District Office

* Post and maintain job vacancies within District and IASA Job Bank

* Maintain Seniority List for certified staff and classified staff

* Maintain

Job Description Manual for all personnel

Requirements:

* Bending, carrying, climbing, lifting, pushing, pulling, reaching, sitting, standing, and walking

* Must be able to occasionally lift, move, or push items of 30 lbs.

Working Conditions:

* Includes extremes of temperature and humidity

* Hazards include stairs and communicable diseases

Terms of Employment:

* 244 Working days, 8.0 hours per day

* 16 Paid holidays

* 260 Total paid days

* Confidential (Non-bargaining) Employee

Benefits:

* Per MTA Contract

FLSA Status:

* Hourly/Exempt

Salary:

$57,000 - $64,000

Link to District/Third Party Online Application Web Page

ILearn Link

ILearn

Report Card Link

District Report Card

Job Posting Date

6/10/2026

Start Date

7/1/2026