Administrative Assistant to Superintendent Job Mokena area,Illinois USA,Administrative/Clerical

Position: Administrative Assistant to the Superintendent

Administrative Assistant

Minimum Qualifications:

High School Diploma or general education diploma (GED)
Works well with minimal supervision
Able to effectively and efficiently prioritize and complete multiple tasks simultaneously with attention to detail
Able to communicate clearly and concisely, both orally and in writing
Friendly and professional attitude as well as discretion in matters relating to students, parents, staff members and office business matters
Works well with others
Computer skills necessary, including Microsoft Office and Google Suite
Adept at learning and using other related software and web-based programs

Preferred Qualifications:

Previous experience in a school district office setting

Accountable to:

Superintendent, Assistant Superintendent

Primary Objective:

Assist Directors, Assistant Superintendent, and Superintendent by performing administrative assistant/clerical duties, which include, but are not limited to: act as a liaison between District Office, parents, staff, community members, and school board with an awareness of all district requirements and Board of Education policies

Evaluation:

Per the Classified Handbook

Essential Job Functions:

General:

Assist with the efficient operation of the District office in order to best meet the needs of students, staff members, and the public

Prepare business correspondence as well as communications to the school staff

Communicate district information in a highly diplomatic manner, both verbally and in writing

Monitor and maintain the Superintendent's incoming phone calls, mail, and calendar

Prepare and send out legal notices regarding bids, budgets, etc.

Communicate with state school officials as necessary

Prepares and submits annual district calendar to ISBE

Update the District website as needed to maintain the most current information available to parents and the community

Maintain official district documents

Prepare and coordinate seniority gifts for eligible employees and Board members

Coordinate first day and last day of school events

Update Parent/Student Handbook and Administrators' Manual annually or as need arises

Assists with CRDC reporting and regional office of education compliance visits

Collect and distribute press releases concerning all district activities

Coordinate district office meetings

Update emergency calling list, PTA, and MEF officer listings

Make reservations and secure necessary supplies and materials for Board and office meetings

Perform all other duties as requested

Board of

Education:

Acts as the FOIA Officer for the district

Acts as Recording Secretary to the Board of Education

Prepare purchase orders and payment requests for all Board and Superintendent purchases

Track and reconcile all Board and Superintendent expenses by account

Prepare correspondence to Board, as necessary

Prepare Board agendas, Information, and Action Reports and email all Board-related reports to appropriate recipients for each scheduled meeting

Record school Board meeting minutes

Schedule all Board meetings and send appropriate notices

Assemble information and distribute weekly Board Briefs

Maintain the master copy of the Board Policy Manual

Make Board-approved changes to Board Policy Manual, sending revisions to all administrators

Review Board Policies with Superintendent quarterly

Human Resources:

Prepare administrative contracts

Process and correspond with administrative applicants, as necessary

Track and reconcile all District employee evaluations

Enter evaluation information for staff in ELIS

Maintain staff attendance records for District Office

Post and maintain job vacancies within District and IASA Job Bank

Maintain Seniority List for certified staff and classified staff

Maintain Job Description Manual for all personnel

Requirements:

Bending, carrying, climbing, lifting, pushing, pulling, reaching, sitting, standing, and walking
Must be able to occasionally lift, move, or push items of 30 lbs.

Working Conditions:

Includes extremes of temperature and humidity
Hazards include stairs and communicable diseases

Terms of Employment:

244 Working days, 8.0 hours per day
16 Paid holidays
260 Total paid days
Confidential (Non-bargaining) Employee

Benefits:

Per MTA Contract

FLSA Status:

Hourly/Exempt