Operations & Office Coordinator

Experience Required :
Administrative or customer service experience pref

About the Job

Umbrella Property Services is hiring an Operations and Office Coordinator in Mokena, IL. Pay is $18 to $22 per hour based on experience, working 35 to 40 hours per week. You need a high school diploma and solid skills with Microsoft Office or Google Workspace. You will be the organizational hub of a commercial property maintenance company, and your work shifts with the seasons, from landscape operations in summer to snow and ice in winter.

• You are the organized one, the person who tracks the details everyone else forgets.
• You take pride in follow-through. When you say it is handled, it is handled.
• You are friendly and professional, and customers feel taken care of after one call with you.
• You love learning new software and picking up new skills.
• You bring administrative, office, or customer service experience (preferred, not required).
• You bring legal authorization to work in the US. A valid driver’s license and bilingual skills are each a plus.

• A growing commercial property maintenance company serving the Chicagoland area.
• We handle year-round facility maintenance, landscape management, parking lot services, and snow and ice management for commercial, industrial, and institutional properties.
• Our mission is simple, deliver dependable service and build lasting relationships.
• We run on integrity, accountability, teamwork, and continuous improvement.

• Answer the main phone line and assist customers
• Manage mail, email, digital files, and records, and order office, shop, and jobsite supplies
• Coordinate subcontractors, rental equipment, and deliveries, plus fleet records, uniforms, and vendors
• Assist with work orders, permits, project photos, and job documentation
• Support recruiting, interview scheduling, onboarding paperwork, and employee records
• Prepare proposals and customer packets, keep the CRM current, and help projects move from sale to completion

• $18 to $22 per hour based on experience
• Onsite role in Mokena, IL, 35 to 40 hours per week
• Property maintenance experience not required. We train the right attitude.
• Room to take on new responsibilities as the company grows, with a path toward the leadership team.

Pay:$18-$22/hr

onsite Mokena, IL

At Umbrella Property Services, we take pride in maintaining high standards — not just for our clients, but for our team. We believe in clear expectations, strong leadership, and creating an environment where dependable professionals can thrive.