Head Secretary - Middle School

Head Secretary - Middle School

Molalla River SD 35 Molalla River Middle School - Molalla, Oregon

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This job is also posted in Molalla River School District 35

Job : 5733771

Final date to receive applications: Posted until filled

Re-Posted: May 28, 2026 7:00 AM (UTC)

Starting Date: To Be Determined

Head Secretary

Molalla River Middle School

8 hours per day/5 Days Per Week/207 Days in Full Work Year

Position

Start Date:

Week of August 10, 2026

Wage range based on 2025-26 Wage Schedule. 2026-27 Wage Schedule to be determined.

JOB GOAL: The goal of the Middle/High School Head Secretary is to provide secretarial, clerical, recordkeeping, organizational and confidential administrative office support to the Elementary, Middle School or High School principal(s), depending on the assignment, to assure the smooth and efficient operation of the building providing a positive experience for staff, students, parents/caregivers and other stakeholders.

ESSENTIAL REQUIREMENTS: To perform this job successfully an individual must be able to execute each requirement satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability needed for the position.

• High School Diploma or equivalent as required by OAR , Oregon Department of Education (one year of vocational training or college preferred)
• 21 years of age or older
• Have completed at least three (3) years of progressively responsible secretarial experience
• Ability to work harmoniously with others and to communicate effectively (both orally and in writing) with students, parents, and teachers
• Ability to understand and follow oral and written instructions
• Ability to maintain confidentiality
• Possess knowledge of school and district personnel and procedures.
• Ability to effectively use a variety of computer programs for student and staff information and communication including but not limited to Microsoft Office (Word, Excel, PowerPoint), Google (Docs, Sheets, Slides, Gmail), Synergy, AESOP, Visions, and Thrillshare/Apptegy.
• Ability to use office equipment including multi line telephone and copier.
• Ability to respond effectively to sensitive questions and complaints from students, parents, staff, and the public and maintain confidentiality of information
• Ability to type accurately and rapidly (65 wpm minimum); possess language skills including composition, punctuation, spelling, correct usage, and ability to draft routine correspondence as directed by the principal
• Ability to research information and compose memos, letters, and other correspondence for a supervisor/administrator signature
• Ability to set up and use an efficient filing system
• Math computation, analytical and deductive reasoning skills to review and reconcile monthly additional pay forms and time cards with monthly substitute and absence reports to ensure accurate monthly payroll processing.
• Ability to possess and maintain a valid First Aid card
• Ability to work independently, prioritizing tasks to meet deadlines while maintaining accuracy and attention to detail
• Ability to direct the office operations and direct the work responsibilities of the office staff.

Physical requirements may include:

• Light to moderate degree of physical stamina
• Ability to stand, walk, and bend frequently, and occasional lifting up to 50 lbs.
• Ability to use computer, telephone, and other office equipment for extended periods of time
• Ability to make frequent trips from desk to counter, files, and other office location.

Such alternative to the above requirements as the School Board or the Administration may deem appropriate and acceptable.

ESSENTIAL DUTIES AND RESPONSIBILITIES: include the following. Other duties may also be assigned.

• Oversee work of office and clerical staff at the Middle School/High School; train student office assistants in office procedures
• Type correspondence, memos, staff evaluations, agendas, and reports; take, type and distribute minutes of meetings as directed
• Monitor the Middle School/ High School budget accounts, accumulate data on grant budgets, and monitor fund expenditures, assist in the budget development
• Serve as the primary contact person and liaison…