Accounting Specialist III

Overview

The Accounting Specialist III (PaCE) manages the PaCE Department’s accounting needs including balancing, accounts payable, accounts receivable, training/updating current and new users on the college SIS, and calculating/submitting instructor contracts.

• Manages third‑party agency/company transactions including invoicing, collections, accounts receivable, and posting of payments in the college’s SIS.
• Manages company and student accounts including refund processing, account reconciliation, placing holds on student accounts, posting manual payments and charges when needed, and assisting with issue resolution.
• Posts BHC Bookstore charges on student accounts in the college’s SIS.
• Performs daily cashier supervisor duties including analyzing, correcting, closing, and finalizing cashier sessions and preparing bank deposits.
• Responsible for petty cash payments, balancing, and reconciliation for the PaCE Department and Adult Education Department.
• Performs accounting functions and maintains documentation including preparing and submitting disbursement requests, travel expense reports, purchase orders, and reconciling purchases made with pcard.
• Creates and submits comprehensive/comparative reports related to the budget, revenue, and enrollment and assists with compiling PaCE revenue/expenses for classes and programs.
• Develops accounts receivable procedures/documentation and utilizes that documentation to train/update PaCE and BTC employees.
• Creates PaCE instructor contracts; calculates compensation and payroll docks; works with Human Resources Department and Payroll Department to ensure timely submission of contracts and resolution of pay issues; and prepares personnel action notices.
• Creates and maintains confidential files and instructor, company, and student records.
• Performs College for Kids (CFK) duties including creating/submitting instructor contracts and submitting any financial aid or waivers at program conclusion.

• Serves as backup for all duties performed by the Outreach Systems Specialist.
• Assists with Registration Specialist‑Student Support duties.
• Creates/maintains department forms as needed.
• Assists Adult Education Department with payroll docks, personal action notices, and timesheets as needed.
• Represents the PaCE Department at community/college events.
• Performs other job‑related duties as assigned.

• Demonstrates BHC core values.
• Ensures accuracy, efficiency, and timeliness of work.
• Works cooperatively and professionally with others.
• Maintains up‑to‑date job knowledge.
• Maintains confidentiality of records and information.

• Works directly and cooperatively with the Director of Professional and Continuing Education.
• Works directly and cooperatively with all PaCE staff and faculty.
• Works cooperatively with all Black Hawk College faculty and staff.
• Works cooperatively with students, company contacts, third‑party agencies, vendors, customers, and the public.

• Associate’s degree or minimum of 60 college credit hours completed.
• Minimum of two years of experience in accounting preferred.
• Minimum of one year of database experience preferred.
• Strong verbal and written communication skills required.
• Above‑average organizational, attention to detail, and analytical skills required.
• Basic level ability with Microsoft Office 365 required; intermediate level preferred.

The above statements reflect the general details necessary to describe the principal functions of the described job; they are not an all‑encompassing statement of all the work requirements that may be necessary to perform the job.

Black Hawk College does not sponsor employment visas.

Black Hawk College is an AA/EEO employer.