Administrative Assistant

Duration: 24-month W2 Contract with possible extension

Shift Information: 1st Shift

Experience with Microsoft Office; proficient with excel

• Strong organizational skills
• SAP experience preferred, not required
• We will consider recent college graduates that meet the other requirements
• Produce, update, and provide best practice support on a wide range of Microsoft documents, databases, and other departmental systems.
• Schedule appointments, make arrangements for meetings and conferences, and organize travel plans, following instructions to ensure more senior colleagues or a senior executive make the best use of their time.
• Prepare routine letters, email, minutes of meetings, and reports for approval by more senior colleagues or a senior executive.
• Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.
• Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary. Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague.
• Receive visitors and respond accurately and promptly to a broad range of questions and issues raised.
• Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes and codes of conduct to ensure own work adheres to those standards. Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.
• Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Support others by carrying out a range of procurement activities. Involves following established procedures.