Human Resources Coordinator

About Bethany for Children & Families

Bethany for Children & Families is a child welfare, mental health, community education, and social services provider that has offered aid and support to children and families in western Illinois and eastern Iowa since 1899. The organization staffs a professional team of nearly 100 social workers, licensed counselors, case managers, and educators, directed by a Board of volunteer community leaders.

The Human Resources Coordinator – Benefits is a full‑time, non‑management role reporting to the Director of Human Resources. The coordinator will maintain and update personnel records, administer benefit plans, and ensure consistent application of agency administrative policies.

$26.44 – $28.84.

• Competitive Compensation
• Twelve days of vacation earned during the first year of employment with a tiered system upon meeting year three.
• Eight days of sick leave earned during the first year of employment with a tiered system upon meeting year three.
• Eleven paid holidays.
• Agency contributions of 3% base with up to an additional 3% match calculated on bi‑weekly earnings to a 403(b) Thrift Plan starting the first of the month after the first 90 days of employment.
• Health insurance.
• Dental insurance.
• Vision insurance (100% employer‑paid premiums).
• Group Life Insurance;
  Basic Life and Basic AD&D (100% employer‑paid premiums).
• Options of employee‑paid premiums for voluntary supplemental insurance offered.
• An Educational Aid program.

• Keep the Time Off tracking system up to date by ensuring policies are assigned accurately in the HR system and updates of employment status changes are reflected.
• Work with the supervisor during the annual open enrollment period for supplemental insurance, health, dental, vision and health saving account benefits by preparing updated information for the new plan year, assisting with agency informational meetings, and confirming collection of renewal data by employees.
• Work with benefit partners to provide education on benefits offered or personal growth opportunities.
• Work with the supervisor and the agency’s retirement plan company to contact former employees on their rollover options and enhance communication to current employees on their contribution benefits and options.
• Reconcile, on a bi‑weekly basis, the 403(b) retirement contributions for each payroll.
• Reconcile, on a monthly basis, invoices by the insurance companies.
• Process Family Medical Leave requests and leave paperwork.
• Process worker’s compensation claims as they occur.
• Process COBRA paperwork from initial notice to payment arrangements.
• Keep the agency Benefits Brochure up to date.
• Review, correct and process annual 1095 forms via the HRIS.
• Assist the supervisor in completing various requests from outside organizations requesting audit or reporting data.
• Attend required trainings throughout the year for the agency or specific to the Human Resources Coordinator position.
• Perform other duties as assigned that may be requested by internal staff or external parties.
• Act as backup to the other Human Resources Coordinator staff.

• Associate’s degree from an accredited college in Management, Human Resources, Business Administration, or a related field and at least two years of experience in the general business field.
• General knowledge of personal computers and their application to Human Resources.
• Experience working with an automated Human Capital Management system; preferably Paylocity, but not required.
• Experience working with an automated benefits system; preferably Employee Navigator, but not required.
• Working knowledge of Word, Excel, and office equipment (printers, copiers, fax machines).
• Ability to work within a cooperative setting that emphasizes office procedure, confidentiality, supervisory guidance and direction, and accuracy and completeness of assigned tasks by required deadlines.
• Acute attention to detail.
• Demonstrated ability to plan and organize projects.
• Strong time management skills and the ability to handle multiple tasks.
• Ability to pass various pre‑employment background checks.
• Ability to work with and take direction from a supervisor, while also functioning independently and responsibly.
• Ability to communicate effectively both orally and in writing.

Bethany for Children & Families, as an Equal Opportunity Employer, is committed to providing equal employment opportunity for all persons regardless of race, color, gender, gender identification, marital status, sexual orientation, sexual preference, citizenship status, national origin, religion, age, disability, veteran status, or any other protected characteristic defined by law. We welcome applicants of all backgrounds and identities who share our commitment to keeping children safe, strengthening families, and building healthy communities.