Executive Administrative Assistant

Overview

Our growing Toronto client is looking for a proven Executive Administrative Assistant to join their team. The ideal candidate will have a minimum of 10 years of related experience, preferably within a publicly traded company. You will support the CEO and CFO of a large healthcare organization.

• Provide high-level confidential administrative support to the CEO
• Manage and maintain the CEO’s schedule, appointments and travel arrangements
• Arrange & coordinate meetings/events (Board retreats, management dinners, etc.)
• Coordinate materials and communications for the trustees and board
• Screen CEO’s emails and professionally compose replies/correspondence on behalf of the CEO when required
• Approve and release wire payments on behalf of the CEO
• Prepare reports, presentations and memos when required
• Prepare the CEO’s monthly expense summary - Personal and Business related expenses
• Liaise with Internal Departments such as Accounting to ensure they have all information they need pertaining to the CEO
• Prepare travel related expense reports for other members of senior management & occasional Board of Trustee members
• Manage all CEO’s memberships & subscriptions and their renewals / payments
• Maintain both paper and extensive electronic filing system (Outlook and other)
• Enter all new business card information into Outlook contacts lists
• Maintain staff/employee files in CEO’s office
• Maintain order in CEO’s office
• Maintain Petty Cash on a monthly basis or when needed
• Liaise with internal staff at all levels on behalf of the CEO when required
• Other duties as assigned

• 8-10 years of Executive Level support, preferably C-Suite
• Excellent written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients
• Superior customer service and interpersonal skills
• Professional and pleasant demeanour, with a good work ethic
• Proficiency in MS Office – Word, Excel, PowerPoint, Outlook
• Organized and attentive to detail
• Ability to handle a variety of tasks and prioritize workload
• Strong adherence to confidentiality

PLEASE NOTE THIS IS IN OFFICE 5 DAYS A WEEK

Salary 120K-130K plus bonus and benefits

If you are interested in this opportunity please apply asap. #MPCANO